Senior Buyer

The Talent Room; Cape Town; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A recruitment firm is seeking a Senior Buyer to work in Ottery, Cape Town. The role involves generating purchase orders, managing supplier relationships, and ensuring compliance with procurement regulations. Candidates should have a relevant qualification and 3-5 years of experience in procurement, with strong analytical and communication skills. This position offers an opportunity to work closely with cross-functional teams.

Qualifications

• 3-5 years’ experience in a similar role.
• Knowledge of international trade and procurement regulations.
• Proficiency in procurement tools including Microsoft Excel.

Responsibilities

• Generate purchase orders based on demand and inventory levels.
• Manage customs clearance processes for international shipments.
• Build and maintain relationships with suppliers.

Skills

Supplier Management

Analytical Ability

Effective Communication

Problem-Solving

Attention to Detail

Education

Relevant tertiary qualification or a related field

Tools

Microsoft Excel

Syspro

Job description

Our client based in Ottery, Cape Town is looking for a Senior Buyer to join their manufacturing team. As the Senior Buyer, you will report to the Supply Chain Manager.

Responsibilities

PO Generation :

• Generate purchase orders based on demand and inventory levels.
• Ensure accuracy and completeness of PO details.
• Collaborate with various departments to finalize purchase orders.

Updates :

Maintain accurate records of procurement activities.

Keep track of changes in delivery schedules, quantities, or specifications.

Notifications :

Communicate with suppliers regarding order confirmations, changes, and updates.

Inform internal stakeholders about procurement-related matters.

Receipts (GRN / LCT - Goods Receipt Note / Landed Cost Tracking) :

Coordinate with logistics and warehouse teams for smooth receipt of goods.

Verify received goods against purchase orders and resolve discrepancies.

Shipping / Transport Arrangement :

Coordinate shipping logistics with freight forwarders and carriers.

Ensure timely and cost-effective transportation of goods.

Clearing :

Manage customs clearance processes for international shipments.

Ensure compliance with import / export regulations.

Transfers :

Facilitate the transfer of goods between different locations or departments.

Coordinate inventory movements effectively.

Intercompany POs Generation :

Generate purchase orders for transactions between different company entities.

Safety Stock Management :

Monitor inventory levels to maintain an appropriate safety stock buffer.

Replenish inventory as needed to avoid shortages.

Price Changes :

Stay updated on price fluctuations and negotiate with suppliers for favorable terms.

Update systems with revised pricing information.

International Suppliers Follow-up and Monitoring :

Maintain regular communication with international suppliers to track order status and arrange timely collection of goods.

Address any issues or delays in procurement processes.

Supplier Relationship Management :

Build and maintain positive relationships with suppliers.

Collaborate to improve supply chain efficiency and resolve issues.

Requirements

Qualifications and Experience :

Relevant tertiary qualification or a related field with 3-5 years’ experience in a similar role.

Supplier Management : Ability to establish and maintain positive relationships with local or international suppliers, ensuring timely deliveries, quality products, and effective communication.

Procurement Experience : Demonstrated ability to make good procurement decisions aligned with demand and inventory levels. Experience collaborating with cross-functional teams to finalise purchase orders ensures seamless processes.

Regulatory Compliance : Knowledge of relevant international trade and procurement regulations to ensure all transactions are compliant with legal and industry standards.

Effective Communication : Previous experience in communicating with suppliers for order confirmations, changes, and updates. Proven ability to communicate effectively with internal stakeholders about procurement-related matters.

Supplier Follow-up and Relationship Management : Demonstrated experience in maintaining regular communication with international suppliers to track order status. Prior engagement in addressing procurement issues or delays.

Customs Compliance : Experience in managing customs clearance processes for international shipments and ensuring adherence to import / export regulations.

Analytical Ability : Capability to analyse market trends, supplier performance, and cost-saving opportunities in the international procurement landscape.

Problem-Solving : Aptitude for identifying and resolving issues that may arise during the international procurement process, such as customs delays, quality control problems, or supplier disputes.

Attention to Detail : Meticulous in reviewing contracts, purchase orders, shipping documents, and invoices to prevent errors or discrepancies.

Data Management : Proficiency in utilising Microsoft Excel and other procurement tools to maintain accurate records, track orders, and generate reports related to international purchases. Knowledge of Syspro will be an advantage.

Cost Optimization : Dedication to seeking cost-saving opportunities in international procurement without compromising quality or compliance.

Teamwork : Willingness to work closely with cross-functional teams, such as logistics, planning and finance, to ensure seamless end-to-end procurement of raw materials.

Adaptability : Eagerness to learn and adapt to new procurement strategies, technologies, and best practices in the field of international procurement.