Senior Bookkeeper

Outsourced CFO; Cape Town; Hybrid; ZAR 200,000 - 300,000; Full time

Job summary

A dynamic financial service provider in Cape Town is seeking a Senior Bookkeeper to enhance their Finance team. This role involves managing client invoicing, overseeing payment processes, and ensuring financial accuracy. The ideal candidate should have a minimum of 3 years' relevant experience, strong knowledge of Xero and Float, and a proactive approach to problem-solving. The position offers flexible working options.

Qualifications

• Minimum of 3 years' relevant experience.
• Experience with Xero and Float is preferred.
• Demonstrated ability to plan proactively and manage multiple priorities.

Responsibilities

• Responsible for client invoicing and debtors management.
• Review supplier invoice capture and oversee payment approvals.
• Prepare VAT201 returns and month-end reconciliations.

Skills

Working knowledge of Xero

Attention to detail

Proactive problem-solving

Excellent communication

Analytical skills

Education

SAIPA / AGA registration

3+ years of experience in bookkeeping

Tools

Float

Zoho

ApprovalMax

Job description

Outsourced CFO is looking for a pro-active and process-driven Senior Bookkeeper to join our internal Finance team, supporting the day-to-day financial operations across our group of companies. This role plays a pivotal part in maintaining financial accuracy, ensuring compliance, and delivering reliable reporting that supports business decision-making.

You will be responsible for client invoicing, debtors management, payment approvals, monthly reconciliations, and reporting, while actively supporting internal stakeholders and driving improvements in finance processes.

Working options can be negotiated (in-office / hybrid / remote).

Key Responsibilities

Client Invoicing

Prepare and review proforma, retainer and month-end invoicing

Convert proforma to tax invoices and send to clients

Update re-scoped retainer invoices as required

Debtors Management

Approve debit order runs and oversee local / international invoicing

Follow up on overdue debtors and manage weekly debtors reporting

Ensure timeous sending of statements / invoices and update payment forecasts in Xero / Float

Payment & Expense Management

Review supplier invoice capture and allocations

Oversee payment approval process via ApprovalMax

Finalize weekly / monthly payments and manage Paysoft / bank platform processing

Ensure payment planning is reflected accurately in Xero and Float

Bank & Control Account Management

Reconcile bank accounts daily and manage supporting documentation

Maintain asset registers and update control accounts

Monthly Accounting

Prepare VAT201 returns and month-end reconciliations (payroll, debtors, creditors, etc.)

Handle provision and accrual calculations, commission updates, and finalize SOP checklists

Reporting & Financial Insights

Prepare and submit weekly L10 reports and monthly invoicing reports

Refresh and share divisional management reports

Stakeholder & Query Management

Manage internal and client queries (via Zoho and email)

Support HODs with allocations, client statements, and deal sheets

Maintain Zoho CRM records

Process Improvement

Identify gaps and inefficiencies in accounting and reporting cycles

Contribute to and update SOPs to address process risks

Requirements

The ideal candidate for this position will have a minimum of 3 years' relevant experience and / or be SAIPA / AGA registered

Skills and Experience of the ideal candidate :

Working knowledge of Xero, Float, Zoho and ApprovalMax (preferred)

Demonstrated ability to plan proactively, meet deadlines, and manage multiple priorities

Excellent attention to detail, clear communication, and a proactive approach to problem-solving

Assertive, analytical, and confident with numbers

Able to manage interpersonal relationships across departments

Comfortable with structure and systems, but flexible when needed

Self-driven and a service mindset

Our OCFO values :

• Family first
• Integrity matters
• Switched on Thinking
• Excellence in everything
• Growth and success