Senior Bid Manager

Gijima Holdings HR; Midrand; On-site; ZAR 600,000 - 900,000; Full time

Job summary

A dynamic HR team is looking for a Senior Bid Manager to oversee their bid process. The role demands a highly skilled professional who will manage complex bids, ensuring alignment with client needs and internal governance. Candidates should possess strong leadership skills, excellent communication capabilities, and extensive experience in bid management within a fast-paced environment.

Qualifications

• Minimum 5 years experience in senior bid management role.
• Strong organisational and project management skills.
• Proficient in Microsoft O365 and Adobe.

Responsibilities

• Lead the end-to-end bid process, managing multiple opportunities.
• Create and maintain project timelines for timely bid delivery.
• Drive quality and compliance across all proposal documents.

Skills

Project Management

Stakeholder Engagement

Bid Management

Communication

Analytical Skills

Education

Grade 12

Tools

Microsoft O365

Adobe

Job description

We are currently seeking a highly skilled and motivated Senior Bid Manager to join our dynamic Bid Office team. This is an excellent opportunity for an experienced professional with a strong background in bid management who thrives in a fast-paced, deadline-driven environment.

ABOUT THE ROLE :

As a Senior Bid Manager, you will be responsible for leading the end-to-end bid process, managing multiple complex opportunities simultaneously, and collaborating closely with stakeholders across Sales, Solutions, and various Business Units. You will play a pivotal role in planning, coordinating, and delivering compelling, high-quality proposals that meet client needs and comply with internal governance standards.

KEY RESPONSIBILITIES :

Your key responsibilities will include :

• Managing the full bid lifecycle until final submission.
• Coordinating input from subject matter experts, solution architects, and commercial teams.
• Working with deal owners in refining win strategies to maximise success rates.
• Creating and maintaining project timelines to ensure timely delivery of all bid components.
• Driving quality and compliance across all proposal documents.
• Working with deal owners and solution architects identifying and addressing risks or issues throughout the bid process.
• Supporting and mentoring colleagues within the Bid Centre.

ABOUT YOU :

The ideal candidate will be an established professional with a deep understanding of bid management best practices. You will be organised, detail-oriented, and confident in managing tight deadlines and multiple priorities. Your ability to collaborate across departments, influence key stakeholders, and maintain a high standard of work under pressure will be essential to your success.

FORMAL EDUCATION AND EXPERIENCE :

• Grade 12.
• Strong technical proficiency in Microsoft O365 (including Teams and SharePoint) and Adobe.
• Proven experience in a senior bid management role, ideally within a complex or large-scale business environment within the ICT / Service / Telecoms industry.
• Demonstrated ability to manage multiple bids simultaneously to successful outcomes – minimum of 5 years.
• Strong organisational and project management skills.
• Excellent communication and stakeholder engagement abilities.
• A proactive approach with the confidence to challenge and escalate where necessary.
• Familiarity with proposal automation tools is desirable.

KEY REQUIREMENTS :

• Lead the development and submission of proposals, tenders, and bid responses, effectively coordinating inputs from various internal stakeholders.
• Analyse Request for Proposal (RFP) documents and amendments to formulate comprehensive bid plans, define roles and responsibilities and create task schedules.
• Collaborate closely with deal owners and solution architects to align with tender specifications and requirements.
• Demonstrate a solid understanding of bid lifecycle processes, planning methodologies, tools, and governance frameworks.
• Develop and manage bid documentation in conjunction with the bid team.
• Contribute to the creation and refinement of response documentation, ensuring alignment with RFP expectations and organisational standards.
• Coordinate technical content development in partnership with subject matter experts and leadership teams.
• Conduct initial reviews of draft content to ensure alignment with RFP requirements and evaluation criteria.
• Adhere to Gijima’s established proposal development procedures and quality assurance protocols.
• Manage the timely collection, compilation, and submission of tender documentation in accordance with agreed and committed deadlines.
• Liaise with the marketing team to support proposal content, presentation materials and alignment with Corporate Identity.
• Maintain and organise a comprehensive bid library, ensuring the secure storage and accessibility of all tender-related records.
• Understand and accommodate the unique proposal requirements of different service lines while maintaining consistency with overall company standards.
• Track and follow up on submitted bids and proactively gather feedback and insights for continuous improvement.
• Facilitate and lead internal bid-related meetings, manage all related communications, track action items, and ensure timely follow-through.

KNOWLEDGE AND SKILLS REQUIRED :

• Proficient in both written and spoken English, with the ability to communicate clearly and professionally.
• Proven experience managing complex, multi-business unit (BU) tenders and proposals.
• Demonstrated capability in developing and producing high-quality proposal content in deadline-driven environments.
• Exceptional organisational skills, with the ability to manage multiple priorities and lead cross-functional tender or bid teams.
• Skilled in engaging with senior executives and stakeholders to align on strategy, drive initiatives, and support business objectives.
• Strong interpersonal and relationship-building skills, with the ability to work effectively across diverse teams and professional levels.
• Excellent verbal and written communication skills.
• High attention to detail, with strong problem-solving, analytical, and time management capabilities.
• Ability to work independently as well as collaboratively within a team, providing constructive feedback and support to meet shared goals.
• Solid knowledge of public sector procurement, contracting frameworks, and tendering best practices.
• Demonstrated ability to effectively read, interpret, synthesise, and present complex information in a clear and concise manner.
• Highly effective planning and execution skills in high-pressure environments.