Senior Admissions Officer

Vega School; Gauteng; On-site; ZAR 200,000 - 300,000; Full time

Job summary

Vega School is seeking a Senior Admissions Officer to manage student admissions and registrations. This role involves collaboration with the Student Recruitment team to ensure compliance and address student queries. Ideal candidates will have extensive experience in higher education admissions and possess excellent interpersonal skills.

Qualifications

• Minimum 5 years administrative experience with 3 years in higher education admissions.
• Ability to manage student admission compliance and documentation.
• Familiarity with the South African Qualifications Authority (SAQA) processes.

Responsibilities

• Oversee student application and admission administration processes.
• Evaluate admissions against criteria and communicate outcomes.
• Manage documentation and issuance of admission letters.

Skills

Interpersonal skills

Communication skills

Planning skills

Time management skills

Attention to detail

Education

Advanced Diploma or Degree (NQF Level 7)

Postgraduate Diploma or Degree (NQF Level 8)

Job description

Join to apply for the Senior Admissions Officer role at Vega SchoolContinue with Google Continue with GoogleJoin to apply for the Senior Admissions Officer role at Vega SchoolDirect Reporting LineHead : Student RecruitmentVarsity College is an educational brand of The Independent Institute of Education (The IIE).

The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).The IIE Varsity College, Online Centre in Waterfall (Midrand) has a vacancies for an Senior Admissions Officer.Duties And ResponsibilitiesStudent Application & Admission AdministrationCollaborates with the campus Student Recruitment team to generate student admissions related queries.Follows up with the Student Recruitment team for missing student information in order to finalise all student admissions related queries.Evaluates student admissions against the set admission criteria and communicates the appropriate outcomes.Liaises with the campus Student Recruitment team during the admission evaluation process and assessment.Escalates admission queries to the Admissions Specialist.Liaises with the campus Student Recruitment team on the management of admission waitlists.Liaises with the campus Student Recruitment team on the management of declined admissions and expired offers and the issuing of new offers of study.Documents management and issuance of appropriate admission letters.Determines conditions associated with student admission and follows up on them thereafter.Determines the eligibility of the admittees onto academic programmes.Tracks student admissions through to registration.Reports on admission progress to the Deputy Head : Student Recruitment & Sales Operations Manager (Distance & Admissions).Adheres to established service level agreements of the admissions process set by the organisation.Works with the Finance department on finance related issues of admission.Works with the Admissions Specialist & Sales Operations Manager (Distance & Admissions) to ensure admission compliance for the campus.Works with the Admissions Specialist on national admission projects.Student Registration AdministrationApplies necessary holds on student accounts based on outstanding documentation or conditional admissionsVerifies registrations against the admission criteria.Responsible for completing all School of Education counselling documentation prior to admission approval to ensure students are registered for the correct FAL / diadactic modules.

All counselling documents must be uploaded to the applicant profile before admission is approved.Manages the new student transfer process in conjunction with Deputy Head : Student Recruitment, Marketing Assistants and other relevant stakeholder, and thereafter sends to the finance department for processing (from admission to registration).Processes new student SLP & NQP registrations as required by Deputy Head : Student Recruitment.Takes ownertship of the external credit application process for new students once application has been submitted - supports student with application to the Hub and responsible for follow up until outcome is received by student.Checks the National Senior Certificate (NSC) exception reports on a weekly basis.Follows up on all outstanding documentation and uploads once received.Ensures compliance of international students from a document perspective.Adheres to the International Student Policy / Procedure and updates reports regularly.Re-audits all registration files in line with the stipulated deadline for the Data Verification Report.Re-audits all registration files by the audit date stipulated by the Registrar, this would include the following; the South African Qualifications Authority SAQA / Universities South Africa (USAF) qualifications, study visas and all conditional acceptance - including remarks, international Students and all outstanding documentation.Tracks and monitors conditional admissions throughout the year such as Universities South Africa (USAF) / South African Qualifications Authority (SAQA) / combined National Senior Certificate (NSC ) / study visas and all other ad hoc conditional admissions.Adheres to the established service level agreements of the registration process set by the organisation.Escalations and TicketsServes as the point of escalation for assigned new student admission queries received via the student tickets system, and supports the Deputy Head : Student Recruitment to identify, escalate and draft FAN reports submissions for erronous admissions.Reports and OtherResponsible for training and development of admissions officers and continuous upskilling of sales team as changes to admission criteria / processes occur.Facilitates continuous communication with the Assistant Registrar in relation to resolving the Registrar related queriesplies with The Protection of Personal Information Act (POPIA) legislation relevant to the Admission Centre.Support the Deputy Head : Student Recruitment with compiling and submitting accurate reports.Performs other ad hoc administrative and / or reporting duties as and when requiredpetencies RequiredSuperior interpersonal and communications skillsComputer proficiencyPlanning skillsTime management skillsDeadline and results drivenBest suited to a friendly, organised and systematic person who has an eye for detail and who works accurately and is able to handle pressureMinimum Qualification RequirementsMinimum of an Advanced Diploma or Degree (NQF Level 7).

Postgraduate Diploma or Degree (NQF Level 8) advantageous.Minimum Work Experience Requirements : Minimum of 5 years administrative experience with at least 3 years experience in higher education admissions and compliance.The IIE Varsity College, IIE Vega and IIE MSA is an Equal Opportunity Employer.

However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act.

The company reserves the right to close or place the vacancy on hold at any time, without prior notice.Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionEducation and TrainingIndustriesHigher EducationReferrals increase your chances of interviewing at Vega School by 2xGet notified about new Admissions Officer jobs in Midrand, Gauteng, South Africa.Online ESL Teacher South Africa - Remote Teaching Position for Young LearnersJohannesburg, Gauteng, South Africa 5 days agoRandburg, Gauteng, South Africa 1 week agoJohannesburg, Gauteng, South Africa 1 year agoJohannesburg, Gauteng, South Africa 1 year agoTalent Pool - FET Phase Setswana Teacher (1 Year Contract)Johannesburg, Gauteng, South Africa 3 months agoAdministrative Officer - Pre-University Academy (UP-PUA) : Faculty of EducationPretoria, Gauteng, South Africa 2 days agoJohannesburg, Gauteng, South Africa 1 week agoTeam Assistant (H / F) - AIRBUS SOUTHERN AFRICA (PTY) LIMITEDRandburg, Gauteng, South Africa 14 hours agoJohannesburg, Gauteng, South Africa 1 month agoOnline ESL Teacher (Remote) - South AfricaJohannesburg, Gauteng, South Africa 5 days agoRandburg, Gauteng, South Africa 6 days agoAdmin Officer : Technical Training - CenturionCenturion, Gauteng, South Africa 1 day agoRemote Online English Teacher Position in East LondonJohannesburg, Gauteng, South Africa 5 days agoJohannesburg, Gauteng, South Africa 5 days agoJohannesburg, Gauteng, South Africa 5 days agoRemote Online English Teacher Position in East LondonPretoria, Gauteng, South Africa 5 days agoEnglish HL Teacher (FET Phase) Curro WaterfallBryanston, Gauteng, South Africa 1 day agoAcademic Navigator (Part - Time) : Open Source CodingJohannesburg, Gauteng, South Africa 21 hours agoJohannesburg, Gauteng, South Africa 1 month agoPretoria, Gauteng, South Africa 5 days agoJohannesburg, Gauteng, South Africa 1 week agoAdmin Assistant Retail - iStore East Rand MallJohannesburg, Gauteng, South Africa 5 days agoJohannesburg, Gauteng, South Africa 1 month agoSouth African Online English Teacher (Kids and Adult Students)Johannesburg, Gauteng, South Africa 1 month agoJohannesburg, Gauteng, South Africa 19 hours agoSouth African Online English Teacher (Guaranteed Hours - Adults)We're unlocking community knowledge in a new way.

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