Senior Administrator - Corporate Services

Senior Administrator - Corporate Services

Senior Administrator - Corporate Services

Apply locations Johannesburg, Sasol Place time type Full time posted on Posted Yesterday job requisition id JR-0012120

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

Description

We are seeking a highly experienced and proactive Senior Administrator to join Apex’s Corporate Services team. The role requires a motivated individual with strong technical expertise and leadership skills who can manage complex processes, provide mentorship to junior team members, and contribute to the strategic success of the department.

The candidate will have direct responsibility for servicing a large portfolio of offshore based clients and will work closely with the management team.

Job specification

Responsibilities include, but are not limited to performing and coordinating a variety of administrative duties and tasks including:

• Client Portfolio Management: Take full ownership of a diverse client portfolio, overseeing all aspects of administration, company secretarial matters, and governance, while maintaining the highest professional standards.
• Leadership and Mentorship: Provide daily guidance and on-the-job training to junior staff, acting as a first reviewer of their work and fostering their professional development. Lead team training sessions on agreed topics to upskill team members.
• Compliance and Statutory Expertise: Ensure all statutory filings and registers (e.g., Register of Members, Register of Directors) are accurately maintained and filed within regulatory deadlines. Monitor and implement governance and reporting procedures tailored to client structures.
• Board Meeting Oversight: Take full responsibility for the end-to-end board meeting process, including the preparation of board packs, telephonic attendance, timely signing of minutes, and updating action point logs. Ensure follow-through on all action points in alignment with pre-agreed deadlines.
• Project Leadership: Drive the coordination and execution of recurring and ad-hoc projects, collaborating across departments to ensure successful delivery within strict timelines.
• Client Service Excellence: Act as the main point of contact for high-profile clients, proactively resolving complex queries and delivering exceptional service in line with client expectations.
• Operational Efficiency: Oversee operational workflows, including subscription, redemptions, and transfers, ensuring timely completion in alignment with Service Level Agreements (SLAs).
• Billing and Financial Oversight: Manage the billing process for assigned clients, identifying opportunities for additional services outside of standard fee agreements to enhance revenue.
• AML/KYC and Bank Coordination: Oversee bank account openings and ensure compliance with AML/KYC requirements, demonstrating expertise in regulatory obligations.
• Audit and Financial Statements: Collaborate with accountants to coordinate audits and ensure timely filing of annual statutory financial statements.
• Stakeholder Engagement: Build and maintain strong relationships with clients, fund managers, and senior leadership, acting as a trusted advisor and source of guidance for team members.
• Adaptable Support: Step in to support team members and division-wide initiatives as needed, always acting in the best interests of the team.

Skills Required

• Minimum of 3 years of experience in a fund administration role or relevant experience within financial services or law.
• An LLB, BCom, Corporate Governance, Compliance or a relevant qualification is essential.
• Experience in corporate solutions, fiduciary services, legal work, or in-house company secretarial roles would be advantageous.
• Being an admitted attorney will further strengthen your application.
• Advanced skills in Microsoft Office applications (Word, Excel, Outlook).
• Knowledge of regulatory environments in fund management and company law. Familiarity with corporate governance and AML requirements is advantageous.
• Proven ability to mentor and guide teams, with a strong track record in managing projects and delivering exceptional results.
• Exceptional multitasking abilities, attention to detail, and accuracy, ensuring efficient execution of responsibilities across jurisdictions.
• Ability to source and interpret complex data from multiple channels to drive informed decision-making.
• Outstanding written and verbal communication skills to engage with clients, team members, and stakeholders confidently and professionally.
• Skilled at working within cross-jurisdictional teams, fostering a cooperative and adaptable environment.
• Solution-oriented approach with the ability to implement process improvements and drive operational efficiency.
• Deep understanding of statutory regulations, corporate governance practices, and fiduciary.

What you will get in return

• A genuinely unique opportunity to be part of an expanding large global business;
• Competitive remuneration commensurate with skills and experience;
• Training and development opportunities.

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please visit Apex Group CSR Policy.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.