Senior Administrator

Keller Executive Search; South Africa; On-site; ZAR 300,000 - 600,000; Full time

Job summary

Keller Executive Search seeks a Senior Administrator to support its executive team with complex administrative tasks, including calendar management and client coordination. This dynamic role requires exceptional organizational skills, a bachelor's degree, and 5-7 years of relevant experience, offering significant opportunities for professional growth and development in a supportive environment.

Benefits

Health insurance

Paid Annual Leave

Paid Sick Leave

Opportunities for professional growth

Diverse work environment

Qualifications

• 5-7 years of senior-level administrative experience in professional services or executive search.
• Advanced proficiency in Excel, PowerPoint, and database management.
• Exceptional organizational skills with ability to manage multiple priorities.

Responsibilities

• Provide executive-level administrative support, including complex calendar management and travel coordination.
• Manage confidential client information and maintain accurate candidate databases.
• Coordinate client meetings, interviews, and prepare comprehensive reports.

Skills

Communication Excellence

Organizational Mastery

Technology Proficiency

Strategic Problem-Solving

Education

Bachelor's degree

Tools

Microsoft Office Suite

CRM Systems

Job description

Keller Executive Search is seeking a highly organized and experienced Senior Administrator to provide comprehensive administrative support to our executive team and contribute to the smooth operation of our executive search practice. This role offers the opportunity to work in a dynamic, fast-paced environment while supporting high-level client engagements and executive placement processes.

Responsibilities:

• Provide executive-level administrative support to senior partners and consultants, including complex calendar management, travel coordination, and meeting preparation
• Manage confidential client information and executive candidate data with the highest level of discretion and professionalism
• Coordinate client meetings, interviews, and assessment sessions, ensuring seamless logistics and professional presentation
• Prepare and format comprehensive reports, presentations, and client deliverables to executive search standards
• Maintain and update candidate databases and client relationship management systems with accuracy and attention to detail
• Handle sensitive correspondence and communications on behalf of senior staff members
• Coordinate domestic and international travel arrangements, including complex itineraries and expense management
• Manage office operations including vendor relationships, facilities coordination, and administrative systems
• Support new client onboarding processes and maintain organized filing systems for active searches
• Assist with research and market intelligence gathering to support executive search projects
• Coordinate board meetings, client events, and industry networking functions

• Bachelor's degree preferred or equivalent combination of education and experience
• Minimum 5-7 years of senior-level administrative experience, preferably in professional services, consulting, or executive search
• Advanced proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and database management systems
• Experience with CRM systems and candidate tracking platforms strongly preferred
• Exceptional organizational skills with proven ability to manage multiple priorities and deadlines
• Outstanding written and verbal communication skills with professional presentation abilities
• High level of emotional intelligence and interpersonal skills for client and candidate interactions
• Demonstrated ability to handle confidential information with complete discretion
• Strong problem-solving skills and proactive approach to anticipating needs
• Flexibility to work outside standard business hours when required for client needs
• Professional demeanor suitable for interaction with C-level executives and board members

Skills & Competencies:

• Communication Excellence: Superior written and verbal communication capabilities, particularly for managing inquiries
• Organizational Mastery: Competence in task prioritization, effective time management, and maintaining precise attention to detail
• Technology Proficiency: Enthusiasm for embracing new technologies and enhancing operational processes
• Strategic Problem-Solving: Innovative thinking with the capability to proactively recognize challenges and develop effective solutions

Compensation and Benefits:

• Health insurance
• All South African public holidays.
• Paid Annual Leave
• Paid Sick Leave
• Significant opportunities for professional growth, skill development, and career advancement
• Supportive, inclusive, and diverse work environment that values collaboration and innovation
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities