Senior Administrator

TN United Kingdom; East London; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An established industry player is seeking a skilled Personal Assistant to support a Regional Manager. This role involves effective diary management, organizing meetings, and maintaining confidentiality. The ideal candidate will have a strong background in secretarial duties, excellent communication skills, and the ability to manage tasks independently. Join a dynamic team where your contributions will be valued, and enjoy a supportive environment that encourages professional growth and development.

Qualifications

• 3-5 years of senior level secretarial experience required.
• Proficiency in MS Office and budget management is essential.

Responsibilities

• Manage the Regional manager's diary and schedule appointments.
• Take minutes, compile reports, and draft correspondence.

Skills

Time Management

Communication Skills

Interpersonal Skills

Budget Management

Confidentiality

Education

Matric

Secretarial or Office Admin Qualification

Tools

MS Office

Job description

Social network you want to login/join with:

• Effective management of Regional manager’s diary (scheduling of appointments, internal and external meetings and conferences, and ensuring timely resolution of calendar conflicts).
• Provide department with support in relation to arranging functions and venue bookings when necessary.
• Accountable for completing task of a personal nature on behalf of the Regional manager.
• Accountable for minute taking, compiling reports and drafting correspondence on behalf of the Regional manager.
• Ability to redirect tasks, queries and escalations to relevant Regional manager’s direct reports.
• Maintains confidentiality of information.

Personal Effectiveness

• Accepts and lives the company values.
• Accountable for service delivery through own efforts.
• Collaborates effectively with others to achieve personal results.
• Individually accountable for managing own time, tasks and output quality for periods of 1 day to a maximum of 3 months.
• Makes increased contributions by broadening individual skills.

Relationship Building

• Maintains professional internal and external relationships, at management level.
• Builds and maintains relationships with suppliers and venue coordinators.
• High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).

Qualifications and experience:

Role Requirements

• Matric.
• Preference for Secretarial or Office Admin qualification.
• 3-5 years senior level secretarial experience.
• Proficiency in MS Office.
• Some technical knowledge about area of operation.
• Experience in managing budgets.
• Deadline orientated.
• Ability to prioritise work in order of importance and risk.
• Excellent communication and interpersonal skills.
• Ability to work under pressure.
• Good interpersonal skills.
• High level of ownership and independence (able to run the office in the absence of the senior for long periods of time)