SENIOR ADMINISTRATIVE OFFICER: TENDER ADMINISTRATION AND VETTING SCM

Department of Infrastructure Development; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A government agency is seeking a Senior Administrative Officer for Tender Administration and Vetting in Johannesburg. Ideal candidates should have an undergraduate qualification in supply chain or a related field, with 2-3 years experience and a valid driver's license. Responsibilities include managing tender processes and supervising staff. This role encourages applications from individuals with disabilities and offers a structured work environment.

Qualifications

• Minimum of 2 – 3 years’ experience in relevant field.
• Valid driver’s license required.

Responsibilities

• Assist in advertising tenders on required platforms.
• Collect deposits and issue receipts for tender documents.
• Manage tender boxes and validate tender documents.
• Publish names of tenderers on the website post-closure.
• Assist with vetting processes and update supplier information.
• Develop tracking and filing systems for tender records.
• Manage subordinates including performance agreements.

Skills

Planning and organizing

Leadership

Communication

Computer literacy

Analytical

Presentation

Report writing

Education

Undergraduate qualification at NQF Level 6 or 7 in Supply Chain Management/Economics/Accounting

Job description

Department of Infrastructure Development

SENIOR ADMINISTRATIVE OFFICER: TENDER ADMINISTRATION AND VETTING SCM

• Reference Number: refs/023151
• Directorate: Construction Procurement (Health)
• Number of Posts: 1
• Enquiries: Ms. Sikelelwa Mboto Tel: [phone]

Requirements:

• An undergraduate qualification at NQF Level 6 or 7 in Supply Chain Management/Economics/Accounting as recognized by SAQA.
• A minimum of 2 – 3 years’ experience.
• A valid driver’s license.
• COMPETENCIES: Knowledge of the Public Service Regulatory Framework, Knowledge of the department Strategy, Knowledge of the SCM and procedures, In-depth knowledge of the Public Finance Management Act, Treasury Regulations’ Financial Delegations and Risk Management, Financial management, Project management, Change Management, Conflict Management, People Management, Strategic Management.
• SKILLS: Planning and organizing, Leadership, Communication, Computer literacy, Analytical, Presentation, Report writing.
• ATTRIBUTES: Team player, Able to work independently, Professional, Confidential, Ability to work under pressure, Strategic, Decisive, Influential.

Duties:

• Assist in advertising tenders on CIDB iTender/Register of Projects, Government Tender Bulletin, or other media as required.
• Make tender documents available, collect deposits, issue receipts, and compile a register of issued documents.
• Assist in managing tender boxes, collecting and verifying tender documents, and opening tenders in line with procurement specifications.
• Publish the names of on-time tenderers on the departmental website within 10 workdays of closure.
• Assist with vetting processes: validate data, undertake physical vetting, and update supplier information.
• Review tenders for completeness, accuracy, and compliance with legal and professional requirements.
• Develop tracking and filing systems for tender records.
• Manage subordinates, including performance agreements, training, discipline, and work planning.

Notes:

• In line with the Department’s Employment Equity Plan, PEOPLE WITH DISABILITIES are encouraged to apply.
• Apply online at https://jobs.gauteng.gov.za. Only online applications will be considered.
• Use the latest Z83 application form, available from the GPG website or DPSA website.
• Shortlisted candidates will be asked to submit certified copies of qualifications, ID, and driver’s license.
• Applicants must evaluate foreign qualifications through SAQA.
• The Department reserves the right not to appoint.

Employer: Department of Infrastructure Development

Location: Head Office (Johannesburg)

Closing Date: 22-08-2025

Criteria Questions:

Do you have an undergraduate qualification at NQF Level 6 or 7 in Supply Chain Management/Economics/Accounting as recognized by SAQA?

Do you have 2–3 years’ experience?

Do you have a valid driver’s license?

Note: Due to high application volume, responses may not be acknowledged. If you do not hear within 3 months, consider your application unsuccessful.