SENIOR ADMIN OFFICER: CURRICULUM INFORMATION ANALYSIS

Department of Education; Emfuleni Local Municipality; On-site; ZAR 398,000; Full time

Job summary

The Department of Education seeks a Senior Admin Officer to coordinate and manage curriculum information analysis within the Johannesburg East District. The successful candidate will be responsible for overseeing data management systems, ensuring compliance with regulations, and providing comprehensive reports. This role requires a relevant diploma/degree and at least two years of administrative experience, along with strong organizational and communication skills. Applications are encouraged from underrepresented groups.

Qualifications

• Minimum of 2 years relevant experience in an Administrative Officer role.
• Knowledge of relevant prescribed Acts, regulations and policies within Government.
• Valid driver’s license is essential.

Responsibilities

• Coordinate and control data information systems and processes.
• Analyze, verify, interpret, and present data to clients.
• Manage document storage, archiving, and compliance.

Skills

Computer Literacy

Organizational Skills

Verbal Communication

Non-verbal Communication

Telephone Etiquette

Education

Three-year National Diploma/Degree (NQF Level 6/7) in Information Technology

Three-year National Diploma/Degree in Public Administration/Public Management

Job description

SENIOR ADMIN OFFICER: CURRICULUM INFORMATION ANALYSIS

• Reference Number : refs/022791
• Directorate : Sub-Directorate: Information Systems and Strategic Planning
• Number of Posts : 1
• Package : R397 116 per annum

Requirements :

• An appropriate three- year National Diploma/Degree (NQF Level 6/7) in Information Technology/Information Systems/ Computer Science/ Public Administration /Public Management /Administrative Management/ Office Administration or Management/Management Assistant/ Office Management and Technology plus a minimum of 2 years relevant experience in an Administrative Officer role. Knowledge of relevant prescribed Act, regulations and policies within Government. Computer Literacy, good telephone etiquette, sound organizational skills, verbal and non-verbal communication skills. A valid driver’s license is essential.

Duties :

• Co-ordinate and control data information systems and processes. Ensure that quality of information is collected using the correct systems and processes e.g. SASAMS/Data Quality Assurance Utility, Valistractor and Data Driven Dashboard Application. Capture and maintain district information database. Analyze, verify, interpret, and present data to internal and external clients through data surveys. Provide and maintain effective document management systems. Assist in designing form to collect and store data for future use. Ensure that document storage, archiving, back-up and recovery procedures are functioning correctly. Monitor and review data collection methods, systems and processes to enhance service delivery. Consolidate information and compile data report for the consumption of all relevant stakeholders. Maintain and distribute documents/packages to various stakeholders as requested. Provide feedback information through both summary and comprehensive reports. Comply with policies, prescripts and other processes and procedures within the Business Unit. Maintain compliance to policies, prescripts and procedures pertaining to data management. Keep abreast new policies and other regulatory requirements such as POPI Act. Render general office administration services. Record, organize, store, capture and retrieve correspondence and data. Update registers and statistics and handle routine enquiries. Keep and maintain the filing system for the district. Keep and maintain the incoming and outgoing data of the schools within the district. Supervision and training of staff. Manage and communicate with staff. Allocate and monitor duties to subordinates.

Notes :

• It is our intention to promote representatively (Race, Gender and Disability) in the Public Service through the filling of this posts. Applications must be submitted on form Z83, obtainable from any public service department or on internet at www.dpsa.gov.za /documents. Received applications using the incorrect application for employment (old Z83) will not be considered. Each application for employment form must be fully completed, duly signed and initialled on the first page by the applicant. Failure to fully complete, initial and sign this form may lead to disqualification of the application during the selection process. A fully completed, initialled, and signed new form Z83 (Section A, B, C and D compulsory and (Section E, F and G ignore if CV attached). A Z83 form and a detailed CV MUST be attached on hand delivered, posted and online applications. Applicants are not required to submit copies of qualifications and other relevant documents on the application but must submit the Z83 with a detailed Curriculum Vitae. Only shortlisted candidates will be required to submit certified documents on or before the day of the interview following communication from Human Resources. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Suitable candidates will be subjected to personnel suitability checks (positive Identity, qualification, fraud listing, employment reference, and criminal record verification as well as the required level of security clearance process). Where applicable, candidate will be subjected to a skills/ knowledge or computer assessment test. Following the interview process, recommended candidate (s) to attend the generic MMS competency assessment. The logistics of which will be communicated by the Department. Short-listed candidates will be subjected to a security clearance. Department reserves the right not to make appointment(s) to the advertised post(s). Women and people with disabilities are encouraged to apply and preference will be given to the underrepresented groups as per the GDE Employment Equity Targets. Applications received after the closing date will not be considered. The specific reference number of the post must be quoted. Due to the large number of applications we envisage to receive, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was unsuccessful. No faxed, emailed and late applications will be considered. Applications must be delivered or posted to: Physical address: Sandown High School, 1 North Road, SANDOWN, Postal Address: Private Bag X9910, Sandton, 2146 or apply online at https://jobs.gauteng.gov.za/.

Employer : Department of Education

Location : Johannesburg East District

Closing Date : 04-07-2025

Criteria Questions

Do you have an appropriate three- year National Diploma/Degree (NQF Level 6/7) in Information Technology/Information Systems/ Computer Science/ Public Administration /Public Management /Administrative Management/ Office Administration or Management/Management Assistant/ Office Management and Technology?

Do you have a minimum of 2 years relevant experience in an Administrative Officer role?

Do you have a South African driver’s licence?

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If youdo not receive any response within 3 months, please accept that your application was not successful.