Senior Admin and Logistics Controller

Omnia Holdings; Bellville; On-site; ZAR 350,000 - 500,000; Full time

Job summary

A leading agricultural company seeks a Senior Admin and Logistics Controller to oversee logistics and financial control functions essential to fertiliser trading. The role involves managing documentation, ensuring compliance, and acting as a link between various departments to support operational efficiency. The ideal candidate will bring solid experience in logistics and finance, along with strong organisational and communication skills.

Qualifications

• Matric / Grade 12 required.
• 2 - 5 years’ experience in logistics, finance, or administration.

Responsibilities

• Coordinate logistics for fertiliser trading, ensuring compliance with regulations.
• Manage records of transactions, shipments, and ensure timely payments to suppliers.
• Generate reports and support audits with relevant documentation.

Skills

Organisational Skills

Attention to Detail

Problem Solving

Communication

Education

Diploma or degree in Business Administration, Supply Chain Management, Finance, Accounting

Tools

MS Office

ERP systems (SAP, Sage, NetSuite)

Job description

Job Description

The Senior Admin and Logistics Controller is responsible for the coordination and oversight of administrative, logistics, and financial control functions essential to the efficient movement and trading of fertiliser products. This role ensures compliance with shipping and import/export regulations, manages accurate and timely documentation, oversees debtor and creditor administration, and facilitates timely supplier payments and customer collections. Acting as a central link between operations, finance, suppliers, and customers, the role supports the commercial team by ensuring all trade activities are executed accurately and efficiently. The successful candidate will bring strong organisational skills, attention to detail, and a solid understanding of logistics, finance processes, warehousing, and compliance.

Overview

The Senior Admin and Logistics Controller is responsible for the coordination and oversight of administrative, logistics, and financial control functions essential to the efficient movement and trading of fertiliser products. This role ensures compliance with shipping and import/export regulations, manages accurate and timely documentation, oversees debtor and creditor administration, and facilitates timely supplier payments and customer collections. Acting as a central link between operations, finance, suppliers, and customers, the role supports the commercial team by ensuring all trade activities are executed accurately and efficiently. The successful candidate will bring strong organisational skills, attention to detail, and a focus on continuous improvement.

Qualifications

• Matric / Grade 12
• Diploma or degree in Business Administration, Supply Chain Management, Finance, Accounting or related field

Experience

• 2 - 5 Years’ experience in logistics, finance, or administration (preferably in a trading, logistics, or agricultural commodities business).

Duties

Administrative Management

• Maintain comprehensive records of transactions, shipments, and regulatory documentation.
• Prepare and manage shipping documentation (invoices, bills of lading, packing lists, certificates of origin, etc.).
• Ensure the timely and accurate filing and archiving of all trade-related paperwork.

Financial Administration

• Manage creditor and debtor accounts, including reporting.
• Ensure timely payment to suppliers and prompt collection from customers.
• Work closely with internal teams to process and manage purchase orders, invoices, and delivery schedules, ensuring smooth and efficient documentation flow.
• Oversee opening and maintenance of supplier and customer accounts in coordination with finance.
• Assist with cash flow planning, invoice verification, and cost analysis.

Logistics & Supply Chain Coordination

• Coordinate all shipping and freight logistics for local and international fertiliser movements.
• Liaise with freight forwarders, shipping agents, and warehouses to ensure timely, cost-effective delivery and unloading.
• Coordinate with port operations to monitor stock, bagging, and cargo readiness.
• Serve as the key link between customers, port, and logistics teams for delivery execution.
• Manage customer collections at the warehouse with proper documentation and scheduling.
• Track and update shipment statuses.
• Ensure compliance with import/export regulations and customs procedures.

Systems & Reporting

• Maintain accurate records and costings in ERP systems.
• Generate reports on business unit performance and account statuses.
• Support audits with relevant documentation.
• Identify and escalate compliance or financial risks.

Process Improvement

• Identify and implement improvements in cost management, inventory, and documentation processes.

General Support

• Provide administrative support to the commercial team.
• Assist with meeting minutes and cross-functional activities.
• Maintain administrative housekeeping.
• Support budgeting and forecasting activities.

Job Competencies

• Strong organisational and multitasking skills.
• Excellent communication and stakeholder coordination abilities.
• High attention to detail and accuracy.
• Knowledge of international shipping, customs, and Incoterms.
• Understanding of trade-related financial processes (AR/AP, invoicing, reconciliations).
• Proficiency in MS Office and ERP systems (SAP, Sage, NetSuite).
• Problem-solving and critical thinking skills.
• Financial acumen and cost awareness.