Senior Accounts Payable Administrator (Stock and Logistics)

Job title : Senior Accounts Payable Administrator (Stock and Logistics)

Job Location : Gauteng, Randburg

Deadline : May 14, 2025

Key Performance Objectives

Operational Delivery

1. Preparation and capture of Invoices and Credit Notes for Payment
2. Provide support within the Accounts Payable function, including Customer Vendor Relations and the AP disbursement group which handles all check disbursements and tax related matters for 3 ERP systems.
3. Support automated invoice processing system, including relevant mailboxes, processing queues, and reporting.
4. Process accounting functions including maintenance of AP related general ledgers, accounts payable, accounts receivable; ensures accuracy and timeliness.
5. Assist with monthly close including accruals, account reconciliation & variance analysis.
6. Assist with improving, implementing, and documenting processes and internal control policies and procedures.
7. Identify opportunities for process improvements or automation and then drive the implementation of the solution.
8. Perform supplier reconciliations and follow-up on exceptions, including aged items.
9. Manage supplier and internal query service desk.
10. Decision on which accounts to pay/withhold relating to assigned portfolio.
11. Preparation of payment files where applicable.
12. Accurate processing of VAT, Withholding Tax, and Levies, where applicable.
13. Accurate archival of all supporting documents, including approvals for deviation in processes for audit purposes.
14. Intercompany processing, clearing and monitoring, where applicable.
15. Monitoring and processing of stock related and clearing thereof.
16. End to end process accountability of assigned portfolio.
17. Perform relevant GL recons, including GRIR, Down Payments & Debit Balances.
18. Trade Creditors and Sub-ledger Age Analysis Reporting.
19. Processing of standard Accounts Payable Month-End transactions.
20. Following up on internal queries with the relevant divisions to ensure that creditors are paid accurately on time.
21. Back up to team members in the Accounts Payable Full function team.
22. Conforming to relevant rules as per company policy & country regulations.
23. Ensuring correct allocations of returned supplier payments into relevant general ledger accounts and Sub-ledger.
24. Accurate processing to General Ledger accounts.
25. Resolving supplier payments queries relating to Customs VAT, SARS Import queries, Audit and internal logistics/warehouse enquiries.
26. To carry out any other Ad-hoc and Audit duties as may be required from time to time by management.
27. Accounts Payable processing across all platforms.

Relationship Building

1. Communicate with Finance Business Partner’s and Shared Services.
2. Warehouse and Stock and Logistics Teams.
3. Group Treasury.
4. Resolve queries with internal & external banks, Finance business partner’s.
5. Ongoing liaison with internal stakeholders.

Essential Qualifications

1. Studying towards BCom Accounting or related qualification.
2. Completed Bookkeeping and/or National Diploma in Accounting.
3. Senior Certificate with Accounting as a subject.
4. Industry knowledge specific to area of accountability, including SARS import controls.
5. 2 to 3 years’ experience in Stock and Logistic Management.

Experience / Skills

1. SAP ERP Skills.
2. Foreign / International Payments Skills.
3. SARB regulations.
4. Balance of Payments.
5. Forex (FX) deal booking.
6. Coupa ERP Skills, not required but advantageous.
7. High level of Excel experience and proficiency.
8. Excellent communication skills.
9. Able to demonstrate and provide evidence of managing teams.
10. Accounting / Financial Services jobs.