Senior Accounts Administrator - Cape Town (FTC)

TOTAL Deutschland GmbH; Cape Town; On-site; ZAR 250,000 - 450,000; Full time

Job summary

A leading company in the renewable energy sector is seeking a finance professional to manage vendor relationships, perform reconciliations, and ensure compliance with financial procedures. The ideal candidate will have a strong background in accounting or finance, coupled with excellent analytical skills and proficiency in ERP systems, ideally suited for a dynamic multinational environment.

Qualifications

• Minimum of 3 years relevant working experience.
• Experience in a multinational environment.
• Exposure to payment processing.

Responsibilities

• Collect and verify vendor registration documentation.
• Reconcile supplier statements and resolve discrepancies.
• Manage finance Outlook inbox and maintain records.

Skills

Excel

Analytical skills

Presentation skills

Active listening

Reliability

Education

National Diploma/BTech/B Comm in Accounting or Finance

Tools

ERP system

Online banking platforms

Job description

Employer company TotalEnergies Renewables Southern Africa

Domain Finance

Type of contract Fixed term position

Experience Less than 3 years

• 1 Regular interaction with a number of divisions/departments
• Interaction with internal & external parties; staff, vendors, etc.
• Maintain vigilant respect of local laws and regulations.
• Work in accordance with COMPANY’s rules, procedures & policies

Activities

Vendor Management and Registration

• Collect, verify and maintain all required vendor registration documentation, including banking details, tax clearance and B-BBEE certificates
• Ensure vendors are properly onboarded in line with internal controls and compliance requirements
• Maintain up-to-date supplier master file and ensure accurate capturing of supplier information
• Process and schedule all supplier payments in line with agreed payment terms
• Ensure all required documentation is received and approved before payment
• Maintain accurate records of all transactions and liaise with vendors regarding payment queries

Accounts Payable Reconciliation

• Reconcile supplier statements to ensure completeness and accuracy of financial records
• Follow up on outstanding invoices and resolve discrepancies in a timely manner

Inbox and Document Management

• Manage and organise the finance Outlook inbox to ensure efficient communication and document flow
• File and maintain electronic records, including invoices, statements and proof of payments

Banking and Payments

• Loan and maintain supplier beneficiary details on the banking platform
• Accurately load and prepare payment batches on the banking platform
• Ensure correct supporting documentation and approvals are attached for all payments
• Maintain records of proof of payments and distribute them as required

Bank Reconciliations

• Perform daily, weekly and monthly bank reconciliations
• Investigate and resolve reconciling items promptly

Other

• Assist with preparation of VAT reconciliation and submissions to SARS
• Ensure compliance with all statutory requirements and Group policies.
• Support and prepare for the annual financial audit (internal and external audits).

- Any other duties that might be delegated

Candidate Profile

• National Diploma/BTech/ B Comm or similar qualification with Accounting or Finance as a major or NQF equivalent qualification
• Have a minimum of 3 years relevant working experience
• Excellent Experience in Excel, and ERP system
• Experience and familiarity with multinational environment
• Exposure to online banking platforms for payment processing
• Strong ethics and reliability
• Excellent active listening and presentation skills
• Analytical and goal oriented

Additional Information

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

TotalEnergies is an equal opportunity employer and all applicants that meet the specified criteria will receive consideration for employment without discriminating unfairly on any arbitrary ground, including but not limited to race, gender, sex, ethnic or social origin, colour, sexual orientation, age, disability, religious conscience belief, political opinion, culture, language, marital status, or family responsibility.