Security Administrator

SA Metal; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in Johannesburg is seeking an Administrative Officer to manage critical backend functions and daily operations within the security department. This role requires a proactive candidate with strong communication skills and attention to detail, who is capable of managing multiple tasks under pressure. Relevant experience and proficiency in tools like MS Office and AtTheGate are essential for success in this dynamic environment.

Qualifications

• Minimum of 2 years’ experience in an administrative role.
• Fluent in English - read, write and speak.

Responsibilities

• Manage AtTheGate access system back end functions.
• Daily Management of all Smart sheet functions.
• Compile night reports and manage attendance records.

Skills

MS Office knowledge

Attention to detail

Excellent communication skills

Multitasking

Education

Grade 12

Tools

AtTheGate

Smartsheets

Job description

POSITION REQUIREMENTS

• Manage AtTheGate access system back end functions
• Daily Management of all Smart sheet functions
• Filing of all paperwork
• Night report compilation & email to be sent out daily
• Management of daily attendance record & email daily
• Arranging nonspecific Polygraph tests for various branches
• Managing security officer timesheets
• Compilation of weekend planned work schedule
• Validate all security supplier / vendor invoices and arrange approval in conjunction with procurement and finance teams

finance teams

• Generate monthly costings report for security
• Fleet Logbook capturing & submission of escort trip sheets to HR for reimbursement
• Ordering all items / uniforms for the security department via requisition manager
• Generating ADHOC requests via procurement
• Managing department PSIRA list and ensuring all security employees are compliant
• Managing security daily task roster and ensuring it is kept up to date
• Generate quarterly polygraph costings spreadsheet and analysis
• Generate monthly security audit consolidation
• Daily management of credit note spreadsheet & savings tracker, in conjunction with procurement / creditors

departments

• Validate vendor security officer overtime sheets and send for approval
• Submit security department C works requests and follow up to completion
• Maintain and keep up to date regional second-hand goods / recycling certifications
• Generate security customer numbers, in conjunction with reception
• Managing regional department AOD / leave requests
• Maintaining security stock in conjunction with procurement and quarterly stock count
• Record minutes of meetings
• Maintain branch keys list
• Maintain daily alarm notifications summary report
• Maintain daily offsite monitoring summary report
• Tracking and monitoring of company vehicles

QUALIFYING EXPERIENCE

• Grade 12
• Minimum of 2 years’ experience in an administrative role
• MS Office knowledge - intermediate level
• AtTheGate knowledge would be advantageous
• Smartsheets knowledge would be advantageous
• Fluent in English - read, write and speak

QUALIFYING ATTRIBUTES

• Accuracy and attention to detail
• Excellent communication skills
• Solution driven and risk preventative
• Able to multi-task and work under pressure in a fast-paced working environment
• Have own reliable transport and valid driver’s license
• Dedicated team player
• Exceptional administration skills