Security Administrator

SA Metal Group (Pty) Ltd; Johannesburg; On-site; ZAR 150,000 - 250,000; Full time

Job summary

A leading organization in the security sector seeks a dedicated Administrative Officer to oversee daily operations and support the finance team. The ideal candidate will ensure compliance, manage vendor relationships, and generate critical reports. This role requires strong attention to detail, excellent communication skills, and a proactive approach to problem-solving in a fast-paced environment.

Qualifications

• Minimum of 2 years’ administrative experience.
• Intermediate MS Office skills required.
• Fluent in English (reading, writing, speaking).

Responsibilities

• Manage daily reports and security compliance tasks.
• Generate monthly security cost and procurement reports.
• Maintain security stock levels and coordinate operations.

Skills

Attention to detail

Excellent communication

Solution-oriented

Multitasking

Team player

Education

Grade 12

Tools

MS Office

AtTheGate

Smartsheets

Job description

POSITION REQUIREMENTS

• Manage AtTheGate access system back end functions
• Daily management of all Smartsheet functions
• Filing of all paperwork
• Compile night reports & email them out daily
• Manage daily attendance records & email updates
• Arrange nonspecific Polygraph tests for various branches
• Manage security officer timesheets
• Compile weekend work schedules
• Validate security supplier/vendor invoices and coordinate approval with procurement and finance teams

Finance Teams

• Generate monthly security cost reports
• Capture fleet logbook data & submit escort trip sheets to HR for reimbursement
• Order items/uniforms for security via requisition manager
• Generate ADHOC procurement requests
• Manage security PSIRA compliance list
• Maintain and update security daily task roster
• Generate quarterly polygraph cost analysis
• Consolidate monthly security audits
• Manage credit notes & savings tracker with procurement and creditors

Departments

• Validate vendor security officer overtime sheets for approval
• Submit security department C works requests and follow up
• Maintain regional second-hand goods/recycling certifications
• Generate security customer numbers with reception
• Manage regional AOD/leave requests
• Maintain security stock levels with procurement & conduct quarterly stock counts
• Record minutes of meetings
• Maintain branch keys list
• Maintain daily alarm notifications summary report
• Maintain daily offsite monitoring report
• Track and monitor company vehicles

QUALIFYING EXPERIENCE

• Grade 12
• Minimum of 2 years’ administrative experience
• Intermediate MS Office skills
• Knowledge of AtTheGate (advantageous)
• Knowledge of Smartsheets (advantageous)
• Fluent in English (reading, writing, speaking)

QUALIFYING ATTRIBUTES

• Attention to detail and accuracy
• Excellent communication skills
• Solution-oriented and proactive in risk prevention
• Ability to multitask and work under pressure in a fast-paced environment
• Own reliable transport and valid driver’s license
• Team player with strong administrative skills