Security Administrator

Sa Metal Group; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in the security sector is seeking an Administrative Coordinator to manage various functions within the security department. The ideal candidate will have a Grade 12 qualification, at least 2 years of administrative experience, and proficiency in MS Office. Responsibilities include managing access systems, compiling reports, and ensuring compliance with security protocols. This role requires excellent communication skills and the ability to multitask in a fast-paced environment.

Qualifications

• Minimum 2 years' experience in an administrative role.
• Fluent in English (reading, writing, speaking).
• Own reliable transport and a valid driver’s license.

Responsibilities

• Manage AtTheGate access system back end functions.
• Compile night reports and email them out daily.
• Validate all security supplier/vendor invoices.

Skills

Accuracy and attention to detail

Excellent communication skills

Solution-oriented

Ability to multitask

Proactive in risk prevention

Education

Grade 12

Tools

MS Office

AtTheGate

Smartsheets

Job description

Job Description

Position Requirements

• Manage AtTheGate access system back end functions
• Daily management of all Smartsheet functions
• Filing of all paperwork
• Compile night reports and email them out daily
• Manage daily attendance records and email updates
• Arrange nonspecific polygraph tests for various branches
• Manage security officer timesheets
• Compile weekend work schedules
• Validate all security supplier/vendor invoices and coordinate approval with procurement and finance teams

• Generate monthly security cost reports
• Capture fleet logbook data and submit escort trip sheets to HR for reimbursement
• Order items and uniforms for the security department via requisition manager
• Generate ADHOC requests through procurement
• Manage the security department's PSIRA list and ensure compliance
• Maintain and update the daily security task roster
• Generate quarterly polygraph cost analysis spreadsheet
• Consolidate monthly security audits
• Manage credit notes and savings tracker in collaboration with procurement and creditors

Departments

• Validate vendor security officer overtime sheets and submit for approval
• Submit security department work requests and follow up until completion
• Maintain regional second-hand goods and recycling certifications
• Generate security customer numbers with reception
• Manage regional department AOD and leave requests
• Maintain security stock levels with procurement and conduct quarterly stock counts
• Record minutes of meetings
• Maintain branch keys list
• Maintain daily alarm notifications and offsite monitoring reports
• Track and monitor company vehicles

Qualifying Experience

• Grade 12
• Minimum 2 years' experience in an administrative role
• Intermediate knowledge of MS Office
• Experience with AtTheGate is advantageous
• Experience with Smartsheets is advantageous
• Fluent in English (reading, writing, speaking)

Qualifying Attributes

• Accuracy and attention to detail
• Excellent communication skills
• Solution-oriented and proactive in risk prevention
• Ability to multitask and work under pressure in a fast-paced environment
• Own reliable transport and a valid driver’s license
• Dedicated team player
• Exceptional administrative skills