Section Manager

Staff Solutions; Oos-Kaap; On-site; ZAR 134,000 - 201,000; Full time

Job summary

Staff Solutions is seeking experienced staff to manage fruit cold storage operations. The role covers loaders, drivers, fridge operators, scanners, and dispatch clerks, ensuring pallets are loaded correctly and temperatures maintained for dispatch.

Responsibilities include coordinating with cold rooms, handling inspections, and supervising staff to meet daily requirements and quality standards.

Qualifications

• Minimum of 5 years experience working in a fruit cold storage facility.

Responsibilities

• Load fruit into assigned containers and ensure temperature tags; prevent pallet damage.
• Transport pallets between cold rooms and dispatch bays without damage.
• Manage operator rotations and ensure pallets are packed and scanned; sweep cold rooms.
• Scan orders into dispatch bays; verify CTO documents; prepare container reports.
• Liaise with forwarding agents regarding transport arrangements and inform the Section Manager when photos are required.
• Check orders daily and ensure they are loaded promptly; allocate duties and ensure temperature for dispatch.
• Monitor temperatures in apples and pears holding areas; move pallets as required when temps reach 0°C to -1°C.
• Prepare for PPECB inspections by checking documents and positioning pallets; ensure staff presence at inspections.
• Monitor staff attendance and assist with scheduling and adherence to contracts.

Job description

Operational Responsibilities

1. Loaders

• Ensure the correct fruit is loaded into the assigned containers.
• Prevent damage to pallets during loading.
• Check that each consignment has a temperature tag and is loaded at the correct door.
• Ensure CTO documents are signed for loaded consignments.
• Move pallets between cold rooms, intake areas and dispatch bays when containers are unavailable.
• Retrieve fixed pallets from the hospital area and return them to the correct cold room.

2. Drivers

• Transport pallets from cold rooms to loading bays promptly.
• Place pallets in the correct dispatch bays without causing damage.
• Move intake pallets to the correct cold rooms when space becomes available.
• Return fixed pallets from the hospital area to the correct cold room.

3. Fridge Operators

• Manage operator rotations and ensure staff understand pallet details.
• Check that pallets are packed and stored correctly.
• Monitor scanners for new orders and scan pallets into the correct racks.
• Ensure cold rooms are swept at scheduled times.
• Retrieve fixed pallets from the hospital area and return them to the correct cold room.

4. Scanners

• Scan orders into the correct dispatch bays.
• Check CTO documents and confirm that consignments are loaded correctly.
• Complete a container report for every container.
• Ensure each consignment has the correct temperature tag and stickers.
• Confirm that the correct fruit is loaded into each container.
• Submit CTO documents and container reports to the office before departure.
• Take photos of damaged containers and sticker orders when required.

5. Dispatch Clerk and Administration

• Print requested reports, including pallet locations per cold room and missing pallet reports.
• Inform the Section Manager of specification changes and customer sticker requirements.
• Liaise with forwarding agents regarding transport arrangements.
• Inform the Section Manager when photos are required.

6. General Operational Duties

• Check customer orders daily and ensure they are loaded promptly.
• Allocate specifications and orders to the correct dispatch bays.
• Arrange containers with transporters and follow up on delivery times.
• Allocate duties to staff and ensure responsibilities are understood.
• Ensure orders are prepared at the correct temperature for dispatch.
• Check that dispatch bays are regularly filled and scanned.
• Monitor daily staff performance, including pallets scanned and ST/TR pallet movements.
• Ensure pallets are correctly positioned in bays and transported by fridge operators.
• Ensure containers are loaded promptly upon arrival.
• Direct intake staff to send pallets to the designated cold rooms.
• Ensure cold rooms and surrounding areas are cleaned daily.
• Investigate and report fallen pallets, accidents and damage to equipment or infrastructure.
• Arrange suitable cold room space when storage areas are full.
• Report damaged containers to the container depot and coordinate repairs.
• Inspect cold rooms daily and ensure damaged pallets are repaired.
• Verify that all orders are correctly labelled.
• Ensure shipment photos are taken when required.
• Check that cold rooms are maintained at the correct temperatures for each product.
• Conduct daily operational meetings to discuss requirements.
• Liaise with the dispatch office regarding specifications, transporters, stacking times and inspections.
• Allocate lockers to staff.

7. Apples and Pears

• Monitor cold room and fruit temperatures to ensure they meet the required standards.
• Once the temperature reaches 0°C to -1°C, move pallets from the sterilisation room to the designated holding room.

8. PPECB Re-Inspections

• Check all documentation before inspections.
• Ensure pallets are retrieved from cold storage and positioned correctly.
• Prepare and display fruit boxes as requested for inspection.
• Ensure sufficient staff are available at the scheduled inspection times.
• After inspection, ensure boxes are returned to the correct pallets.
• Return pallets to their designated cold rooms.
• Double-check that all inspection procedures are completed correctly.
• Update the system to reflect the correct locations of sterilisation shipments.

9. Staff Management

• Monitor staff attendance and report absenteeism to HR.
• Address disciplinary matters when necessary.
• Distribute timesheets and payslips to staff.
• Prepare weekly overtime and cleaning schedules.
• Manage lunch rosters to ensure staff take breaks at the correct times.
• Ensure Bay West staff park forklifts in designated areas.
• Understand staff contracts and the company code of conduct.
• Ensure staff comply with their contracts and the code of conduct in their daily duties.

Requirements:

• Minimum of 5 years experience working in a fruit cold storage facility