Secretary Senior - Mergers And Acquisitions

Bowmans (Law Firm); Johannesburg; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player seeks a Senior Secretary for its Mergers and Acquisitions team. This role involves providing high-level administrative and legal support, ensuring smooth operations within the practice group. You will manage communications, organize schedules, and produce high-quality documentation while fostering professional relationships. Ideal candidates will bring a wealth of legal secretarial experience, particularly in Corporate law, and demonstrate advanced skills in MS Office and legal accounting. Join a firm committed to transformation and equity, where your contributions will drive excellence in legal practice.

Qualifications

• 5 to 10 years of legal secretarial experience, specifically in Corporate law.
• Advanced knowledge of MS Office and experience in a legal accounting package.

Responsibilities

• Act as first point of contact, managing communication and liaising with contacts.
• Organize and maintain calendars, schedule appointments, and prepare for meetings.

Skills

Legal Secretarial Experience

MS Office

Communication Skills

Attention to Detail

Problem-Solving

Education

Senior Certificate

Paralegal Diploma

Tools

Legal Accounting Package

Job description

Secretary Senior - Mergers and Acquisitions

Responsible for performing administrative, legal secretarial, and related duties, providing skilled legal assistance to the head of the practice group and/or their team.

Experience and Qualifications

• Senior Certificate
• Paralegal Diploma or short legal courses advantageous / or qualified by experience
• 5 to 10 years legal secretarial experience, specifically in Corporate law
• Advanced knowledge of MS Office package
• Experience in a legal accounting package essential

Key Accountabilities

1. Act as first point of contact: Liaise with internal and external contacts, supporting the executive with duties and responsibilities. Handle calls with confidentiality and discretion.
2. Connecting people: Communicate effectively internally and externally, screening calls and managing communication to ensure messages are conveyed properly.
3. Diary Management: Organize and maintain calendars, schedule appointments, and prepare the executive for meetings and events.
4. Document Generation: Produce high-standard documentation and presentations, ensuring accuracy and adherence to style guides.
5. Office Administration / Management: Support department operations, manage filing systems, emails, and coordinate planning sessions. May supervise junior staff.
6. Travel Arrangements: Make cost-effective travel arrangements, prepare itineraries, and manage travel documentation and visas.
7. Meeting Support: Prepare for meetings, conduct background research, and handle post-meeting follow-ups.
8. Finance Administration: Assist with budgeting, track expenses, reconcile accounts, and support billing processes.
9. Relationship Building: Develop and maintain professional relationships within the team and with vendors, ensuring quality service.
10. Additional Skills: Attention to detail, communication skills, initiative, problem-solving, resilience, and writing skills.

Bowmans is committed to its transformation objectives and employment equity plan. All recruitment decisions will consider these objectives.

Position Details:

• Seniority level: Associate
• Employment type: Full-time
• Job function: Legal
• Industry: Law Practice