School Secretary

Reddam House Schools SA; Cape Town; On-site; ZAR 201,000 - 268,000; Full time

Job summary

Reddam House Durbanville, part of Inspired Education, is seeking a diligent School Secretary to support the Head of the Early Learning and Junior Preparatory Schools and ensure smooth day‑to‑day operations.

You will handle reception, parent and staff administration, admissions paperwork, events, and maintain confidential records in a fast-paced school environment. The ideal candidate offers strong organisational and communication skills and a commitment to safeguarding.

Qualifications

• Matric and Secretarial Diploma required.
• Minimum 3 years’ experience in a similar role.
• Strong admin and organisational capabilities.

Responsibilities

• Ensure smooth, efficient daily school office operations.
• Welcome visitors, parents and staff and handle inquiries professionally.
• Manage appointments and admissions-related tasks.
• Maintain staff records and assist with staff conferences/meetings.
• Schedule meetings and prepare official correspondence and documents.
• Assist with Open Days, tours and school events.

Skills

Planning & organising

Communication (oral/written)

Touch typing

Time management

Interpersonal skills

Administrative skills

Customer focus

Education

Matric

Secretarial diploma

Job description

Inspired Education is the leading global group of premium schools, with a portfolio of 126 premium private schools in 28 countries spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world‑class learning experience from Kindergarten to Year 13.

Founded in 2013 by Nadim M. Nsouli, Inspired is backed by investors such as Stonepeak, GIC, TA Associates, and the Oppenheimer and Mansour family offices. The Group is experiencing 20% per annum growth through acquisition, greenfield site expansion, and the development of existing schools within its portfolio. In 2023, Inspired was recognised by Beauhurst as one of the UK's top 10 highest-value private companies.

OUR SCHOOL:

Reddam House Durbanville offers a co‑educational, non‑denominational, premier, private school environment recognising, nurturing and developing the individuality of each student placed in our care and encouraging students to maximise their potential. Our school offers a dual curriculum, offering both Cambridge Assessment International and IEB education. Reddam House Durbanville offers a holistic, innovative educational experience, encouraging students to realise their unique gifts, talents and abilities in pursuit of academic excellence.

We offer a premium education from 18 months to 19 years old, in the A Level post matric programme. Ideally located in Durbanville, Reddam House Durbanville seamlessly blends Boarding and Day schooling and takes pride in a bespoke learning approach, safeguarding and dedicated pastoral care.

We provide premium education from 1 – 2 years old to A Levels as a post‑matric option, to families living in the leafy suburbs of Durbanville, Vredekloof, Welgedacht, Plattekloof, Blouberg, Tableview, West Beach, Melkbos, Kanonberg & Welgemoed.

ROLE SUMMARY:

The School Secretary will provide administrative and secretarial support to the Head of the Early Learning and Junior Preparatory Schools and assist with the smooth day‑to‑day running of the school.

KEY RESPONSIBILITIES:

School Office Administration

• Ensure the smooth, efficient and professional running of the school office on a daily basis.


• Welcome and assist all visitors, parents, children and staff who arrive at the school office.


• Answer and direct incoming telephone calls and respond to general enquiries in a friendly and professional manner.

Parent and Child Administration

• Deal with general parent and visitor enquiries, suggestions and concerns professionally.


• Manage appointments and assist with the collection of children who are leaving school early.


• Assist with the administration of new children joining the school, including admissions‑related documentation.

Staff Administration

• Maintain accurate staff records and documentation as required.


• Assist teachers and Grade Heads with administrative requirements when necessary.


• Assist with the administration of staff conferences, memberships and professional development activities.

Meetings and Communication

• Schedule meetings, interviews, parent meetings, staff meetings and other appointments as required.


• Prepare meeting venues and relevant documentation when necessary.


• Type and format official correspondence, letters, notices and other school documentation when required.

Admissions, Orientation and Events

• Assist with the organisation and administration of Open Days and personalised school tours.


• Assist with invitations, RSVPs, attendance lists and administrative arrangements for school functions.


• Assist with the annual Orientation programme.

School Systems, Records and Compliance

• Maintain accurate and confidential school records and databases.


• Follow all school policies and procedures relating to confidentiality, safeguarding and health and safety.

THE IDEAL CANDIDATE WILL HAVE:

Skills and Previous Experience:

• Good planning, organising and reporting skills


• Good communication skills (oral, written and presentation)


• Touch typing skills


• Good time management skills


• Good interpersonal skills and strong team orientation


• Strong Administration Skills


• Customer Centric

Qualifications and Accreditations:

• Matric


• Secretarial Diploma


• Min 3 years’ experience in a similar position

Personal Competencies and Attributes:

• An unwavering commitment to the development of the school


• A demonstrable passion for the profession


• Excellent organisational skills


• A positive attitude to change


• A continuous improvement mindset

SAFEGUARDING STATEMENT:

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre‑employment background checks will be undertaken before any appointment is confirmed.

Visit our careers site for more information; https://jobs.inspirededu.com