Residential Real Estate Office Operations Assistant

Caliber6; Cape Town; On-site; ZAR 200 000 - 400 000; Full time

Job summary

An innovative real estate firm is searching for a proactive Operations Assistant to enhance their multi-family and mixed-use team. This role focuses on back-end property management and rental brokerage, particularly overseeing a growing Airbnb portfolio. The ideal candidate will bring at least three years of operations experience, demonstrating strong organizational and communication skills. Responsibilities include managing daily office operations, assisting with bookkeeping, and ensuring compliance in lease agreements. If you are detail-oriented and passionate about real estate, this is an exciting opportunity to contribute to a dynamic team.

Qualifications

• 3+ years of operations experience in residential real estate or property management.
• Proficiency with Buildium property management software is essential.

Responsibilities

• Oversee daily operations, ensuring smooth communication and efficient workflow.
• Manage Airbnb portfolio, coordinating bookings and guest communication.

Skills

Operations Management

Communication Skills

Light Bookkeeping

Lease Creation/Review

Short-term Rental Management

Multitasking

Tools

Buildium

Job description

We are seeking a highly organized and proactive Operations Assistant to join our multi-family/mixed use real estate team, with a focus on back end property management, rental brokerage and the overseeing of a small Airbnb portfolio. The ideal candidate will have at least 3 years of operations experience, including communication, light bookkeeping, lease creation/review, and familiarity with short-term rental management. Proficiency in Buildium is a must.

Responsibilities:

1. Oversee daily operations of the office, ensuring smooth communication and efficient workflow.
2. Manage a small Airbnb portfolio, including coordinating bookings, guest communication, and property maintenance.
3. Assist with light bookkeeping, tracking rental payments, expenses, and managing financial records.
4. Create, review, and manage lease agreements, ensuring legal compliance.
5. Provide administrative support to the team, communication with tenants and ensure the organization of office systems.

Requirements:

1. 3+ years of experience in operations, ideally in residential real estate or property management.
2. Proficiency with Buildium property management software.
3. Experience in rental brokerage and managing short-term rental properties, such as Airbnb.
4. Strong organizational, communication, and multitasking skills.
5. Must be able to work 9-5pm EST hours.

If you're detail-oriented, experienced in real estate operations, and excited about managing a growing Airbnb portfolio, we'd love to hear from you!