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Reporting Administrator

SGS

Mpumalanga

On-site

ZAR 200,000 - 300,000

Full time

2 days ago
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Job summary

At SGS, the world's leading testing, inspection and certification company, we seek a Laboratory Administrator Assistant to enhance administrative functions and maintain customer communications. The role encompasses managing the LIMS system, ensuring compliance with quality standards, and supporting various operational tasks in a safety-focused environment.

Qualifications

  • Minimum 2 years’ experience in an administrative position.
  • Laboratory background and Chemistry-related qualification advantageous.

Responsibilities

  • Assist in maintaining the LIMS system and customer communication.
  • Perform general administrative tasks including invoicing and email correspondence.
  • Support department with monthly stock counts and payroll duties.

Skills

Organizational Skills
Communication
Attention to Detail

Education

Matric

Job description

Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 89,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

To assist the Laboratory Administrator in effectively overseeing the administrative functions of the division as well as maintaining customer communication.

  • Maintaining the LIMS system.
  • Complies and conforms to the laboratory quality management system (ISO17025 and SANAS).
  • Adhere to all quality and safety requirements of the SGS management system.
  • Perform any other reasonable tasks as assigned by the line manager.
  • Printing and emailing of test reports.
  • Invoicing completed work as per agreed rates.
  • Assist department with general administrative tasks (filing, copying, creating customized reporting templates, reconciliations, updating spreadsheets).
  • Assist department with maintaining a status of outstanding work and following up with the lab regarding expected reporting dates.
  • Assist Section Manager with contract review and proposals.
  • Assist with and coordinate customer enquiries/queries.
  • Assist in the monthly stock counts within the department.
  • Assist with monthly payroll duties.
Qualifications

Education:

  • Matric.

Experience:

  • Minimum 2 years’ experience in an administrative position.
  • A laboratory background would be an advantage.
  • Chemistry-related qualification would be an advantage.
Additional Information
  • Shall adhere to all Health, Safety and Environmental requirements of the SGS OI Management System, country legislation, Rules for Life, local legal requirements and laws.
  • Shall comply and conform to the QHSE, global and country policies of SGS.
  • Participate in and be part of Operational Integrity projects and campaigns.
  • Report health, safety, and environmental hazards, incidents/accidents, and near misses to the supervisor or relevant authority.
  • Apply the Check Status process and use the Stop Work Authority whenever risk controls are not clearly established and understood.
  • Observe and report any faulty or non-functioning apparatus or equipment and deviations from process/protocols/work instructions.
  • Assist in investigations.
  • Ensure all proper procedures and work instructions are followed.
  • Assist with training of employees where required.
  • Maintain good housekeeping practices in all work areas.
  • Participate in and adhere to all HSE procedures, training, and toolbox talks.
  • Perform any other reasonable tasks as assigned by the line manager.
  • Maintain a clean working environment.
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