Reporting Administrator

SGS; Mpumalanga; On-site; ZAR 200,000 - 300,000; Full time

Job summary

At SGS, the world's leading testing, inspection and certification company, we seek a Laboratory Administrator Assistant to enhance administrative functions and maintain customer communications. The role encompasses managing the LIMS system, ensuring compliance with quality standards, and supporting various operational tasks in a safety-focused environment.

Qualifications

• Minimum 2 years’ experience in an administrative position.
• Laboratory background and Chemistry-related qualification advantageous.

Responsibilities

• Assist in maintaining the LIMS system and customer communication.
• Perform general administrative tasks including invoicing and email correspondence.
• Support department with monthly stock counts and payroll duties.

Skills

Organizational Skills

Communication

Attention to Detail

Education

Matric

Job description

Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 89,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

To assist the Laboratory Administrator in effectively overseeing the administrative functions of the division as well as maintaining customer communication.

• Maintaining the LIMS system.
• Complies and conforms to the laboratory quality management system (ISO17025 and SANAS).
• Adhere to all quality and safety requirements of the SGS management system.
• Perform any other reasonable tasks as assigned by the line manager.
• Printing and emailing of test reports.
• Invoicing completed work as per agreed rates.
• Assist department with general administrative tasks (filing, copying, creating customized reporting templates, reconciliations, updating spreadsheets).
• Assist department with maintaining a status of outstanding work and following up with the lab regarding expected reporting dates.
• Assist Section Manager with contract review and proposals.
• Assist with and coordinate customer enquiries/queries.
• Assist in the monthly stock counts within the department.
• Assist with monthly payroll duties.

Qualifications

Education:

• Matric.

Experience:

• Minimum 2 years’ experience in an administrative position.
• A laboratory background would be an advantage.
• Chemistry-related qualification would be an advantage.

Additional Information

• Shall adhere to all Health, Safety and Environmental requirements of the SGS OI Management System, country legislation, Rules for Life, local legal requirements and laws.
• Shall comply and conform to the QHSE, global and country policies of SGS.
• Participate in and be part of Operational Integrity projects and campaigns.
• Report health, safety, and environmental hazards, incidents/accidents, and near misses to the supervisor or relevant authority.
• Apply the Check Status process and use the Stop Work Authority whenever risk controls are not clearly established and understood.
• Observe and report any faulty or non-functioning apparatus or equipment and deviations from process/protocols/work instructions.
• Assist in investigations.
• Ensure all proper procedures and work instructions are followed.
• Assist with training of employees where required.
• Maintain good housekeeping practices in all work areas.
• Participate in and adhere to all HSE procedures, training, and toolbox talks.
• Perform any other reasonable tasks as assigned by the line manager.
• Maintain a clean working environment.