Reporting Administrator

SGS; Mpumalanga; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading testing and certification company in KwaZulu-Natal seeks an Administrative Assistant to support the Laboratory Administrator. Responsibilities include maintaining the LIMS system, coordinating customer inquiries, and assisting with general administrative tasks. A matric certificate and at least 2 years of experience in an administrative role are required, with a laboratory background considered advantageous.

Qualifications

• Minimum 2 years’ experience in an administrative position.
• Laboratory background would be an advantage.
• Chemistry-related qualification would be an advantage.

Responsibilities

• Maintain the LIMS system.
• Comply with laboratory quality management system (ISO17025 and SANAS).
• Assist with customer enquiries and queries.
• Coordinate monthly stock counts within the department.

Skills

Administrative skills

Communication

Attention to detail

Time management

Education

Matric

Job description

Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 89,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

To assist the Laboratory Administrator in effectively overseeing the administrative functions of the division as well as maintaining customer communication.

• Maintaining the LIMS system.
• Complies and conforms to the laboratory quality management system (ISO17025 and SANAS).
• Adhere to all quality and safety requirements of the SGS management system.
• Perform any other reasonable tasks as assigned by the direct line manager.
• Printing and emailing of test reports.
• Invoicing completed work as per agreed rates.
• Assist the department with general administrative tasks (filing, copying, creating customized reporting templates, reconciliations, updating spreadsheets).
• Assist the department with maintaining a status of outstanding work and follow up with the lab regarding expected reporting dates.
• Assist the Section Manager with contract review and proposal issues.
• Coordinate customer enquiries and queries.
• Assist in the monthly stock counts within the department.
• Assist with monthly payroll duties.

Qualifications

Education:

• Matric.

Experience:

• Minimum 2 years’ experience in an administrative position.
• Laboratory background would be an advantage.
• Chemistry-related qualification would be an advantage.

Additional Information

• Adhere to all health, safety, and environmental requirements of the SGS OI Management System, country legislation, Rules for Life, local legal requirements, and laws.
• Comply with SGS’s QHSE, global, and country policies.
• Participate in operational integrity projects and campaigns.
• Report hazards, incidents, accidents, and near misses to the supervisor or SHE representative.
• Apply Check Status process and use Stop Work Authority when risks are not clearly controlled.
• Report faulty equipment or deviations from protocols to the supervisor.
• Assist in investigations and ensure proper procedures are followed.
• Assist in training employees as needed.
• Maintain good housekeeping practices in all work areas.
• Participate in HSE procedures, safety talks, and training.
• Perform other reasonable tasks as assigned by the line manager and maintain a clean working environment.