Remote Personal assistant

The Sales Centre Co.; Cape Town; Remote; ZAR 50,000 - 200,000; Part time

Job summary

A dynamic sales organization is seeking an Executive Assistant to support the CEO with operational tasks, sales management, and client relations. The ideal candidate is proactive, detail-oriented, and thrives in fast-paced environments. Responsibilities include calendar management, CRM optimization, and marketing support. This role is part-time with a salary range of $450-$800.

Qualifications

• You should be ultra-organized and obsessed with detail.
• Proactive and solution-focused; you get things done.
• Sales-aware and understand pipelines and follow-ups.

Responsibilities

• Manage the CEO's calendar and coordinate scheduling.
• Prepare the CEO for meetings with pre- and post-task time.
• Maintain client folders in Google Drive and Asana.

Skills

Organizational skills

Proactivity

Sales awareness

Reliability

Tech-savviness

Tools

Asana

Salesflare

MailerLite

Google Workspace

Xero

Job description

Salary: $450 part-time and $800 full-time.

About the Role

We’re looking for a proactive, detail-driven Executive Assistant to support our CEO, Sarah Clay — a published author, dynamic speaker, and the creative force behind Client.

You’ll be responsible for ensuring the smooth day-to-day functioning of the business, supporting the CEO across admin, sales, and client experience — and keeping everything organised behind the scenes.

This is an opportunity for someone who loves structure, thrives in a fast-paced environment, and wants to grow with a business that blends strategy, creativity, and connection.

Key Responsibilities

Operational & Strategic Support

• Manage and maintain the CEO’s calendar and coordinate smooth scheduling

• Prepare the CEO for meetings with diarised pre- and post-task time

• Organise and maintain client folders in Google Drive and Asana

• Spot and pursue opportunities for Sarah to promote her book and brand (e.g., events, speaking engagements)

Sales & CRM

• Maintain and optimise the Salesflare (SF) CRM system:

  • Sync meetings, update pipelines and contacts

  • Log meeting notes, track opportunities, and create chase actions

  • Generate job numbers for client tracking

• Coordinate tasks and updates using Asana

Invoicing & Finance

• Create and send invoices (Xero or similar)

• Follow up on unpaid invoices with full self-sufficiency

Marketing Support

• Manage MailerLite campaigns:

  • Send 3x weekly email campaigns

  • Set up automated email funnels for lead nurturing

• (Optional) Assist with CEO’s LinkedIn — responding to messages and managing connection requests

Tools You’ll Use

• Asana (advanced user expected)

• Salesflare or other CRM systems

• MailerLite (or similar email platforms)

• Google Workspace (Drive, Calendar, Docs)

• Xero

• Calendly

Who You Are

• Ultra-organised and obsessed with detail — you don’t miss a thing

• Proactive and solution-focused — you get things done without being asked

• Sales-aware — you understand pipelines and follow-ups

• Reliable and consistent — you always finish what you start

• Independent and confident — you can take the lead, not just take notes

• Calm in chaos — able to work with visionary leaders who move quickly and creatively

• Customer-focused — you understand the importance of great service

• Tech-savvy — you love tools, systems, and finding better ways of doing things

Bonus if you:

• Have experience with HighLevel (we’ll be migrating soon)

• Have supported creatives or visionaries before

• Enjoy being part of a small, high-energy team