Remote Administrative Specialist - Tembisa

Placements24; Kempton Park; Remote; ZAR 150,000 - 270,000; Full time

Benefits offered by this job

Health benefits

Professional development opportunities

Competitive remuneration

Job summary

Placements24 is seeking a dedicated Administrative Specialist for a fully remote role based in Gauteng. You will provide essential administrative support across departments, manage electronic filing, assist with reports, schedule virtual meetings, and handle communications and invoicing with accuracy.

The ideal candidate has strong MS Office skills, excellent organization, and the ability to work independently in a remote setting. A National Certificate in administration is advantageous.

Qualifications

• Minimum experience in administrative or office support roles.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and cloud-based platforms.
• Excellent organizational and time-management skills with strong attention to detail.
• Effective written and verbal communication suitable for a remote setting.

Responsibilities

• Manage electronic filing systems and ensure secure, accessible documents.
• Assist with reports, presentations, and other documentation.
• Schedule and coordinate virtual meetings with attendees and materials.
• Handle inbound/outbound communications, screening calls and emails.
• Process invoices, expense claims, and other financial records accurately.
• Maintain databases and update records across software systems.

Skills

Administrative experience

Microsoft Office

Time management

Written and verbal communication

Remote work

Detail oriented

Self-motivation

Education

National Certificate in Administration

Tools

Microsoft 365

Cloud platforms

Job description

About the Role

Our client is actively recruiting a dedicated and detail-oriented Administrative Specialist for a **fully remote** position, based out of Tembisa, Gauteng . This role is crucial for maintaining the operational efficiency of various departments by providing essential administrative support. The successful candidate will be adept at managing diverse administrative tasks, ensuring accuracy and timeliness in all their work. We are looking for an individual who thrives in a remote work environment, is highly self-disciplined, and possesses excellent digital literacy. You will play a key role in supporting our client's continued expansion by ensuring that administrative functions are streamlined and effective, contributing to a positive work experience for all employees and external partners. This is a fantastic opportunity to advance your administrative career within a supportive and technologically advanced organization.

Key Responsibilities

• Manage and organize electronic filing systems, ensuring documents are easily accessible and securely stored.
• Assist with the preparation of reports, presentations, and other documents.
• Schedule and coordinate virtual meetings, managing attendee invitations and required materials.
• Handle incoming and outgoing communications, screening calls and emails as needed.
• Process invoices, expense claims, and other financial documentation with accuracy.
• Maintain databases and update records in various software systems.
• Provide support for project administration, tracking progress and deliverables.
• Conduct general online research and information gathering.
• Collaborate with team members remotely to ensure smooth workflow.
• Troubleshoot basic administrative system issues and elevate complex problems.

Requirements

• Previous experience in an administrative or office support role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and common cloud-based platforms.
• Excellent organizational and time management skills, with a strong attention to detail.
• Effective written and verbal communication skills suitable for a remote setting.
• Ability to work independently with minimal supervision.
• Familiarity with remote work tools and best practices.
• A dedicated workspace with a stable internet connection is required for this **fully remote** position.
• Strong problem-solving skills and a proactive approach to tasks.
• Willingness to learn new software and processes.
• National Certificate or equivalent in a relevant administrative field is advantageous.

Benefits

This **fully remote** opportunity offers the convenience of working from home while being an integral part of a supportive team. Our client provides a competitive remuneration package, comprehensive health benefits, and opportunities for ongoing professional development. You will gain valuable experience in a growing industry and contribute to the success of our client's mission. The role allows for significant autonomy and the ability to shape your work environment. We believe in empowering our employees and offer resources to support their career growth. This position is ideal for someone seeking a stable and rewarding career in administration with the flexibility that remote work provides.