Remote Administrative Operations Manager

Placements24; Stellenbosch; Hybrid; ZAR 900,000 - 1,400,000; Full time

Benefits offered by this job

Highly competitive salary-based bonus

Fully remote position

Health, dental, and vision insurance

Generous paid time off

Career growth and leadership training

Home office setup allowance

Technology support

Job summary

Placements24 seeks a seasoned Remote Administrative Operations Manager to lead and optimise its administrative functions from a distance, coordinating a distributed workforce and ensuring efficient, compliant operations across the organisation.

This remote role requires strong background in operational management, process improvement, and team leadership within a virtual environment, plus expertise with Microsoft 365, Google Workspace, Slack, and Zoom.

Qualifications

• Bachelor’s degree in Business Administration, Management or related field.
• 6–8 years in administrative management with at least 3 years in remote leadership.
• Proven experience in operational management and process optimisation.
• Experience leading remote teams and using cloud-based productivity tools.
• Strong budgeting, vendor management, and strategic planning abilities.
• Excellent communication and stakeholder management skills.

Responsibilities

• Oversee and optimize all remote administrative operations for efficiency.
• Develop and refine policies, procedures, and workflows for distributed teams.
• Lead and mentor a remote team of administrative staff with performance feedback.
• Manage vendor relationships, contracts, and procurement for admin services.
• Oversee budgeting and financial tracking, identify cost-saving opportunities.
• Ensure clear communication across all levels of the organisation.
• Implement digital systems for document management and data security.
• Coordinate virtual events and executive meetings.
• Drive continuous improvement to enhance operations and employee experience.
• Ensure compliance with regulations and company policies in remote setting.

Skills

Remote leadership

Budgeting

Vendor management

Strategic planning

Communication

Problem solving

Independent work

Team motivation

Education

Bachelor's degree in Business Administration or Management

Tools

Microsoft 365

Google Workspace

Slack

Zoom

Job description

About the Role

Our client, a rapidly expanding digital services company, is seeking a seasoned and proactive Remote Administrative Operations Manager to lead and optimise its administrative functions from a distance. This is a critical, fully remote position responsible for overseeing all aspects of administrative operations, ensuring efficiency, and supporting a distributed workforce. The ideal candidate will have a strong background in operational management, process improvement, and team leadership within a virtual environment. You will be instrumental in developing and implementing strategies to enhance productivity, manage resources, and ensure seamless communication across the organisation. We are looking for a results-driven individual with exceptional organisational and problem-solving skills, capable of managing complex projects and motivating remote teams. This role offers the ultimate in workplace flexibility and the opportunity to make a substantial impact on a growing company. Join us in shaping the future of remote administrative excellence, supporting teams that might originate from areas near Stellenbosch, Western Cape , but operate entirely online.

Key Responsibilities

• Oversee and manage all remote administrative operations, ensuring optimal performance and efficiency.


• Develop, implement, and refine administrative policies, procedures, and workflows for a distributed workforce.


• Lead and manage a remote team of administrative staff, providing guidance, support, and performance feedback.


• Manage vendor relationships, contract negotiations, and procurement processes for administrative services and supplies.


• Oversee budgeting and financial tracking for administrative operations, identifying cost-saving opportunities.


• Ensure effective communication channels are maintained across all levels of the organisation.


• Implement and manage digital systems for document management, record-keeping, and data security.


• Coordinate logistics for virtual events, team-building activities, and executive meetings.


• Drive continuous improvement initiatives to enhance operational effectiveness and employee experience.


• Ensure compliance with relevant regulations and company policies in a remote setting.

Requirements

• A Bachelor's degree in Business Administration, Management, or a related field.


• A minimum of 6-8 years of progressive experience in administrative management, with at least 3 years in a remote leadership role.


• Proven experience in operational management and process optimisation within a digital or remote-first company.


• Demonstrated success in leading and managing remote teams.


• Expertise in remote collaboration tools and cloud-based productivity suites (e.g., Microsoft 365, Google Workspace, Slack, Zoom).


• Strong financial acumen, including budgeting and vendor management experience.


• Exceptional strategic planning, problem-solving, and decision-making abilities.


• Excellent communication, interpersonal, and stakeholder management skills.


• Ability to work independently, manage multiple priorities, and drive results in a fast-paced environment.


• A commitment to fostering a positive and productive remote work culture.

Benefits

• Highly competitive salary and performance-based bonuses.


• Fully remote position with complete flexibility in work location.


• Comprehensive health, dental, and vision insurance plans.


• Generous paid time off and company holidays.


• Opportunities for significant professional growth and leadership development.


• Allowance for home office setup and ongoing technology support.


• Be part of an innovative and collaborative company culture.