Remote Administrative Assistant - Marketing Department

Placements24; East London; Hybrid; ZAR 180.000 - 240.000; Vollzeit

Benefits dieser Stelle

Fully remote position

Health and wellness benefits

Paid time off

Training resources

Flexible working hours

Zusammenfassung

Placements24 is seeking a highly organized Remote Administrative Assistant to support a dynamic marketing team, handling calendars, files, and communications from home.

The role emphasizes attention to detail, proactive task management, and strong written and verbal communication to liaise with clients and vendors.

You will work entirely remotely with flexible hours, contributing to marketing campaigns and reporting without commuting.

Qualifikationen

• Minimum 1–2 years as Administrative Assistant or similar, preferably in marketing/creative
• Proficient with Google Workspace and collaboration tools; able to manage calendars and files
• Strong written and verbal communication with a professional virtual tone
• Detail-oriented with ability to work independently in a remote setup

Aufgaben

• Provide administrative support to marketing team, including scheduling meetings and managing calendars
• Organize and maintain digital marketing campaign files, assets, and documentation
• Coordinate communication between marketing team and clients/vendors via email and other platforms
• Assist with preparation of marketing reports, presentations, and proposals
• Manage contact databases and CRM systems for the marketing department
• Track project timelines and deadlines for marketing initiatives
• Handle incoming inquiries and direct them to the appropriate team members
• Assist with onboarding of new marketing team members in administrative capacities
• Manage digital subscriptions and vendor portals for marketing tools
• Conduct online research for market trends and competitor analysis
• Ensure all digital marketing assets are properly catalogued and accessible

Kenntnisse

Organizational skills

Time management

Written and verbal communication

Independent worker

Attention to detail

Ausbildung

High school diploma or equivalent

Certificate in office administration or marketing

Tools

Google Workspace

Microsoft 365

Slack

Zoom

Trello

HubSpot CRM

Salesforce CRM

Jobbeschreibung

About the Role

Our client, a dynamic marketing and advertising agency, is seeking a highly organized and motivated Remote Administrative Assistant to provide essential support to their marketing department. This role is crucial for ensuring the smooth operation of day-to-day activities, managing project documentation, and facilitating communication within the team and with clients, all from a fully remote environment. The ideal candidate will be proficient in digital tools, possess excellent organizational skills, and have a keen eye for detail. This is an excellent opportunity for an administrative professional to join a creative and fast-paced agency and contribute to successful marketing campaigns, working entirely from home.

Key Responsibilities

• Provide administrative support to the marketing team, including scheduling meetings and managing calendars.
• Organize and maintain digital marketing campaign files, assets, and documentation.
• Coordinate communication between marketing team members and external clients or vendors via email and other digital platforms.
• Assist with the preparation of marketing reports, presentations, and proposals.
• Manage contact databases and CRM systems for the marketing department.
• Track project timelines and deadlines for marketing initiatives.
• Handle incoming inquiries and direct them to the appropriate team members.
• Assist with the onboarding of new marketing team members in administrative capacities.
• Manage digital subscriptions and vendor portals related to marketing tools.
• Conduct online research for market trends and competitor analysis.
• Ensure all digital marketing assets are properly catalogued and accessible.

Requirements

• Proven experience as an Administrative Assistant or in a similar role, preferably within a marketing or creative environment.
• Proficiency with digital office suites (Google Workspace, Microsoft 365) and collaboration tools (Slack, Zoom, Trello).
• Familiarity with CRM software (e.g., HubSpot, Salesforce) is a plus.
• Excellent organizational and time-management skills, with the ability to manage multiple tasks remotely.
• Strong written and verbal communication skills, with a professional tone for virtual interactions.
• Detail-oriented and committed to producing accurate work.
• Self-motivated and able to work independently with minimal supervision.
• High school diploma or equivalent required; a certificate in office administration or marketing is beneficial.
• Reliable internet connection and a suitable home workspace.
• A creative mindset and an interest in marketing trends are advantageous.
• Ability to handle confidential client information with discretion.

Benefits

• Fully remote position offering maximum flexibility.
• Competitive salary commensurate with experience.
• Opportunities for professional growth within a creative agency.
• Health and wellness benefits.
• Paid time off and company holidays.
• Access to online training and development resources.
• A supportive and collaborative virtual team environment.
• Flexible working hours within South African time zones.
• Exposure to exciting marketing campaigns and projects.
• Gain valuable experience in a growing digital marketing field.