Regional Project Manager

Virgin Active South Africa (Pty) Ltd; Gauteng; On-site; ZAR 300,000 - 400,000; Full time

Job description

Our purpose is…

To change people’s lives for the better through wellness. We are passionate about supporting people to lead healthy fulfilled lives by providing a space where they can focus on their physical, mental and social well-being.
Our mission is to create an environment where wellness works for everyone. At Virgin Active wellness is not just about fitness- it’s about creating real experiences that support members in their holistic health journey.
We provide a luxury wellness environment that fosters personal growth, community, and transformation. Our approach is accessible, inclusive, and built on the foundation of social wellness. We operate as a full-time onsite function - because we believe the best ideas come to life when we’re collaborating in person, sharing thoughts, and building together.

Our wellness offering is built on core pillars which define who we are and how we deliver on our promise:

1. Refreshing Real Experiences: Authentic, engaging experiences that inspire lasting wellness.
2. Holistic Wellness: A comprehensive approach integrating fitness, mental health, nutrition, and recovery.
3. Curated Guidance and Progress: Personalized coaching and programs to support sustainable progress.
4. Communities Without Conformity: Diverse, welcoming environments where everyone feels empowered.

Your Purpose...

• The Regional Project Manager will oversee and manage multiple projects within a specific geographic area, ensuring they are completed on time, within budget, and according to established quality standards
• To take full responsibility for the overall planning, executing, and closing out of projects, while also managing teams, resources, and stakeholder relationships
• Coordinating the extraction and Installation, of new and redeployed furniture, fittings, signage, branding, and equipment (fitness and other)
• Execution of all services’ installations that are crucial to the optimal functioning of the club
• Ad Hoc projects as required by the business
• Managing external Project Managers, contractors & programmes

Your Duties and Responsibilities...

• Developing comprehensive project plans and resource allocation with support from the external PM consulting team
• Reviewing construction plans and proposal packs, evaluate project requirements and ensuring alignment with project objectives and specifications
• Ensuring that all architect and other consultant drawings are received, sign-off and issued timeously for both tender and construction
• To engage with all Virgin Active stakeholders to ensure that the full scope of work is properly recorded, costed and executed
• Take overall responsibility for tracking progress against the approved programme and ensuring that the programme is clearly communicated to all stakeholders, both internal and external
• Take responsibility for obtaining all supplier and contractor quotes for the various directs’ appointments. Ensure that orders are loaded timeously, and clearly communicated for approval at Head Office
• To provide regular feedback to VA stakeholders through progress reports and/or meetings
• Responsible for the overall close-out of all projects including receipt of all handover documentation (i.e. CoCs, engineering forms etc).
• Taking full responsibility for the coordination and installation by the various directs’ service providers (i.e. furniture, equipment, branding, signage, CCTV, access control, fire detection and panic alarms)
• Co-ordination and quality control of all service providers to execute installations, and extractions of equipment; and ad - hoc projects as required
• Attending / partaking in site visits, managing programs for various projects. Ensuring all relevant project documentation including (but not limited to) Health and Safety paperwork, Equipment serial numbers, and Close out reports are completed and submitted to stakeholders
• Project cost control responsibility with clear communication to the National Quantity Surveyor and Head of Property Projects who will be responsible for the review and formal approval of any variations or extras
• Dedicate time to developing and maintaining successful relationships with relevant external stakeholders
• Offer assistance where needed with equipment and direct asset projects. Collaborate with relevant teams to ensure the successful implementation of projects related to organizational assets
• Allocate time to the development of templates and Standard Operating Procedures (SOPs) aimed at reducing overheads and improving efficiency. Streamline processes and introduce standardized documentation to enhance consistency and effectiveness in project management
• Review cost estimates and contract documentation received for accuracy and completeness on the relevant projects, both within Virgin Active and its subsidiaries
• Provide support / guidance to other departments within the Virgin Active Group (ex Strategic Procurement, Maintenance & Facilities) to confirm accuracy of rates or any associated contract documentation / procedures
• Facilitate communication between contractors, National Head Office and club staff

We can’t live without… (Minimum Requirements)

• Matric or similar qualification
• A bachelor's degree in a relevant field, such as business, Project Management, Engineering or Construction management
• Certified as a PMP or similar with the Project Management Institute
• Proficiency in Project Management software (MS Projects, Smartsheet)
• Min 10 years’ experience working on large scale refurbishment and new construction projects
• Knowledge of JBCC contract documentation
• Proven experience in managing projects, preferably in a regional or multi-site context
• Working in a department dealing with the planning and execution of property / construction projects

We’d like you to have… (Attributes)

• Adaptability (must be able to adapt to a fast paced, changing environment)
• Be curious (must be willing to succeed, seek opportunities to learn and grow)
• Have a winning mentality (must be willing to go over and above to achieve success)
• Must be motivated to achieve success.
• A commitment to making a difference in people’s lives.
• A Growth mindset
• The ability to work independently.
• Trustworthiness (must always act in doing the right thing)
• A drive to create moments of magic for our members.
• The ability to make decisions and take ownership and responsibility for the decision.
• Action orientation

We’d love you to have… (additional skills)

• Working in a department dealing with the planning and execution of property / construction projects
• Familiarity with project management methodologies, software, and tools
• Ability to motivate and lead teams, foster collaboration, and delegate effectively
• This role requires strong leadership, communication, and problem-solving skills, as well as the ability to adapt to changing circumstances and manage multiple priorities
• Understanding of business principles, financial management, and strategic planning
• In-depth knowledge of construction processes, materials, and cost management
• Strong analytical and problem-solving skills to navigate complex construction challenges
• Commercial awareness
• Excellent communication and interpersonal abilities
• Exceptional Planning and Organising skills
• Be flexible and agile
• Must be able to work effectively within a team environment
• Must have a love for the Virgin Active Brand and product offering
• Wellness knowledge, to engage and inspire others to take a holistic approach to wellness.
• The ability to be agile.
• The ability to be collaborative.
• High Interpersonal skills (EQ)