Regional Finance Administrator

Position details

Job title

Regional Finance Administrator

Business Unit

Finance

Reports to (as per organogram)

Regional Reporting Manager

Overall purpose of the role

The Regional Finance Administrator will assist and support the regional finance team to provide, maintain, enhance, and improve finance services in their areas of responsibility in a current, relevant and accurate manner.

Position specifications

Educational (minimum level necessary to perform the job)

Professional/Tertiary

An accounting qualification or relevant work experience will be preferred.

Other Requirements

1. Must have Oracle/Synchro practice management experience (not negotiable)
2. Advanced MS Excel, Word and Teams experience.
3. Experience in a professional services finance team.

Experience (minimum years of experience and in which fields, required to perform the job)

Computerised accounting experience, minimum 2+ years.

Core Competencies Required For The Job

1. Champion inclusion
2. Advance on ethical environment
3. Make sound decisions
4. Demonstrate self-awareness
5. Drive quality
6. Apply a basic strategic perspective
7. Foster innovation
8. Build collaborative relationships
9. Team player
10. Resilient, adaptable and enthusiastic
11. Ability to consult when making decisions
12. Attention to detail and evidence of self-review.

List of key performance areas and key performance indicators
Measurement
List the tasks underpinning the responsibility
(focus on the complexity of the job whilst providing the detail)
Functional knowledge
(the requirements for technical knowledge of functional work and activities)

1. Process invoices and credit notes (project and miscellaneous), including the processing of recovery invoices and submitting them to the relevant mailboxes.
2. Assist with unallocated cash receipts and withholding tax certificates.
3. Any other ad-hoc tasks as assigned by senior Finance BU managers.

Business expertise
(the job’s requirements for knowledge and expertise about the business rather than the technical expertise)

1. Open and maintain indirect projects.
2. Debtor administration and lock-up month-end processes including distributing reports, following up on unbilled WIP and invoices approaching 180 days, clearing exception reports.
3. Report and follow up on exceptions and issues identified in the invoice and credit note and lockup management process.

Leadership
(the requirements of the job for providing leadership and guidance to others, it measures the nature and breadth of the leadership)

1. Work as a team member and share knowledge with team members and colleagues.

Nature of impact
(measures how the job impacts the business by measuring the overall responsibility associated with the job)

1. Provide user support on workbench queries.
2. Serve as an expert advisor to the business on any invoice and credit note related queries.

Area of impact
(measures how wide the impact of the job is within the organisation)

1. Provide support for other finance team members during times of high workload and/or staff absence.

Interpersonal skills
(the level and type of people skills required to perform this job on an ongoing basis)

1. Build and manage relationships with stakeholders in South Africa across the business.
2. Engage with stakeholders in the administrative delivery of projects.

Problem solving
(measures the mental skills required in order to perform this job and the complexity of typical problems)

1. Provide input to the cash flow forecasting process and follow up on cash promises / collections with internal and external stakeholders.
2. Collaborating with stakeholders to resolve issues related to the invoices and credit notes, processes or systems and identify opportunities for improvement.
3. Identify process inefficiencies and gaps that may hinder the invoicing and credit note process and find ways to streamline or enhance these processes.
4. Ensure and adhere that deadlines are met.

Level of decision-making / authority
(the level of decision-making that is required in order to perform this job)

1. Play a key role in proposing changes and solutions to the invoice and credit note processes.