Regional Facilities Administrator (KZN)

Clicks Group; Pinetown; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in the wholesale & retail trade is seeking a Facilities Administrator to join their Property & Store Design Department. This permanent position based in Pinetown involves providing essential administrative support, managing financials, and liaising with suppliers to ensure efficient facility operations. Candidates should have strong numerical skills, proficiency in MS Office, and relevant administrative experience.

Qualifications

• 2-3 years office administration experience.
• 2-3 years financial administration experience.
• Experience managing FM contracts and SLAs.

Responsibilities

• Support Facilities Management with purchase orders and invoicing.
• Monitor supplier performance against KPIs and SLAs.
• Manage incoming mail and prepare management reports.

Skills

Numerate

Ability to work in fast paced environment

Education

Matric preferably with Maths and English

Qualification in customer service or business administration

Tools

MS Office (Word, Excel)

Job description

Listing reference: click_020595

Listing status: Online

Apply by: 10 July 2025

Position Summary

Industry: Wholesale & Retail Trade

Job category: Property and Real Estate

Location: Pinetown

Contract: Permanent

Remuneration: Market Related

EE position: Yes

About Our Company

Clicks Group

Introduction

We are looking to employ a Facilities Administrator to work within our Property & Store Design Department. This role be based at our Regional office in Durban, KZN and report to the National Maintenance Manager. This role will provide administrative support across store operations within the KZN region.

Job Description

Job objectives:

• To support the Facilities Management team with (amongst others) the following: raising purchase orders, reconciling invoices, monitoring expenditure against budget, follow up outstanding payments, and liaise with the finance team upholding accurate financial record keeping.
• To liaise with third party supplier / contractors, monitoring performance against Key Performance Indicators (KPIs) and Service Level Agreements (SLAs), including attending monthly supplier review meetings.
• To support the Facilities department in delivering a consistent and efficient service across the site including ensuring that all Planned Preventative Maintenance (PPM) schedules are up to date and that any remedial works(s) are undertaken quickly.
• To act as first point of contact within the Facilities office (specifically with regard to air-conditioning services) during working hours to ensure phone calls are taken and queries are dealt with in a time effective manner.
• The monitoring and responding to job requests, including liaising proactively and reactively with internal and external stakeholders.
• To ensure that supplier and contractor vetting is done effectively.
• To provide other administrative and operational/coordination support to the Facilities Manager, within the Woodstock office’s Facilities department.
• The production of monthly reports identifying performance against agreed targets and budgets
• The production of weekly reports identifying work completed against worked logged on 4Me system.
• To maintain internal systems and work flow and advise Building Management Team on Administrative best practice
• To perform administrative tasks which include the managing all incoming mail, typing of minutes with accuracy and circulate in a timely manner
• To prepare a variety of management reports and electronic presentations including overall design and extraction of data.
• To maintain both soft and hard copy filing systems, ensuring consistency and support management team where required.
  
  

Minimum Requirements

Job related knowledge:

• Experience managing and monitoring FM contracts and service level agreements (SLAs)
• Experience working with and supervising contractors and suppliers
  
  

Job Related Skills

• Numerate with experience of dealing with purchase orders and suppliers
• MS office packages such as Word and Excel is essential
• Ability to work in a fast paced and evolving environment
• Must posess a valid code 8 drivers license
  
  

Job Experience

• 2-3 years office administration experience
• 2-3 years financial administration experience
  
  

Education

• Essential: Matric preferably with Maths and English or equivalent
• Desirable: Qualification in customer service or business administration is desirable.