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Recruitment / HR Administrator

LMP RECRUIT

Cape Town

On-site

ZAR 200,000 - 300,000

Full time

8 days ago

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Job summary

A leading company in Cape Town is seeking an HR & Recruitment Administrator to support HR functions and recruitment coordination. This role involves managing employee records, processing new hires, and ensuring compliance with HR policies. Ideal candidates should have a relevant degree and 2-4 years of experience in HR or recruitment. Join a dynamic team and contribute to effective HR operations in a vibrant work environment.

Qualifications

  • 2-4 years in HR administration or recruitment coordination.
  • Proficient in HR systems (HR Focus, SAP, SuccessFactors preferred).
  • Knowledge of labor laws and HR best practices.

Responsibilities

  • Managing employee records and HR administration functions.
  • Coordinating recruitment processes and managing candidate databases.
  • Scheduling interviews and providing feedback to candidates.

Skills

Organizational skills
Communication
Interpersonal skills
Attention to detail
Problem-solving

Education

Diploma or Degree in Human Resources, Business Administration, or related field

Tools

HR Focus
SAP
SuccessFactors

Job description

Montague Gardens Department : Human Resources Reporting to : Senior Recruitment Partner

Diploma or Degree in Human Resources, Business Administration, or related field.

Experience : 2-4 years in HR administration or recruitment coordination.

The HR & Recruitment Administrator will provide comprehensive support in HR administration and recruitment functions. The role involves managing employee records, recruitment coordination, HR communications, and compliance-related tasks to ensure smooth HR operations.

Key Responsibilities :

Employee Records & HR Administration

Process new employee requests and inform IT and Finance of new hires.

Maintain accurate employee records and update HR systems (HR Focus).

Draft and process employment-related letters and contracts (promotions, transfers, salary changes, secondments).

Ensure all employment changes are captured on HR Focus and submitted to payroll.

Monitor secondments and ensure timely renewals.

Assign correct job grades and OFO codes to new hires.

HR Communications

Send out daily birthday emails and update birthday lists for local and international branches.

Coordinate long service awards, including verification, certification, and payments.

Ensure employees receive timely communication regarding their tenure milestones.

Recruitment & Selection

Maintain and update candidate databases.

Conduct screening interviews and complete interview guides.

Manage assessments and ensure timely updates of candidate results.

Coordinate criminal checks, reference checks, and compliance documentation.

Provide constructive feedback to unsuccessful candidates.

Prepare and issue employment contracts and onboarding documentation.

Assist in general recruitment, mainly for Supply Chain and Telesales.

Collaborate with hiring managers to draft job descriptions and source candidates.

Schedule interviews and participate in interview processes.

Ensure salary budgets are confirmed before issuing offers.

Internal Vacancies & Job Descriptions

Draft internal vacancy postings.

Create new job profiles in collaboration with line managers.

Maintain and update job descriptions as required.

Probation & Employee Check-ins

Track probation periods for all new hires.

Schedule and document probation review meetings.

Report probation check-in progress to the Head of HR.

Skills Development & Training Coordination

Work alongside the Skills Development Facilitator (SDF) to source training providers.

Manage training bookings and confirm approvals with HR leadership.

Maintain training records and reports for BBBEE compliance.

Assist in sourcing graduates for SETA-funded internships.

General HR Support & Adhoc Duties

Manage and redirect recruitment emails.

Maintain and update organizational charts.

Provide administrative support for HR projects and audits.

Skills :

Strong organizational and administrative abilities.

Excellent communication and interpersonal skills.

Proficiency in HR systems (HR Focus, SAP, SuccessFactors preferred).

Ability to work independently and manage multiple priorities.

Knowledge of labor laws and HR best practices.

Attention to detail and accuracy.

Ability to maintain confidentiality and handle sensitive information.

Strong problem-solving and decision-making skills.

Proactive approach to HR process improvement.

Team player with a flexible and adaptable mindset.

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