Receptionist/ Office Administrator (Property)

Black Pen Recruitment; Cape Town; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading property management firm in Cape Town seeks a receptionist to enhance guest experiences and support office operations. The role involves managing reception duties, assisting team members, and ensuring a welcoming office environment. Ideal candidates thrive in a proactive team culture and are eager to contribute beyond assigned tasks.

Qualifications

• 1–2 years of prior basic work experience.
• Property experience is advantageous but not required.
• Enjoys working in a vibrant team with a big company culture.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Answer, screen and forward incoming phone calls.
• Maintain office security by following safety procedures and controlling access.

Skills

Proactive

Multitasking

Personable

Job description

Our client is a premier property management and development firm based in South Africa, with extensive experience across residential, retail, commercial, and industrial real estate. Their dedicated team of professionals is committed to delivering exceptional service and long-term value, ensuring every property under their care reaches its full potential. With a strong focus on quality and performance, they offer tailored solutions that maximise asset growth and operational excellence.

Job Type: Full Time/ Permanent

Workplace: Onsite

Location: Cape Town

Working hours: 8:30am till 5pm (Monday-Friday)

Requirements

• 1–2 years of prior basic work experience
• Property experience is advantageous but not required
• Lively, bubbly, and personable
• Enjoys working in a vibrant team with a big company culture
• Proactive and takes initiative
• Hands-on and able to multitask
• Willing to assist beyond assigned duties and eager to grow within the company
  

Responsibilities

• Greet and welcome guests as soon as they arrive at the office (offer refreshments)
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Grocery orders for Staff kitchen and Maintenance Teams
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers for Management
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• PA duties for Senior Management when needed
• Assist team with marketing and events when needed
• Processing of Purchases Orders for all operational projects / tasks
• Assisting with Building & Apartment Checklists, Check Ins and Consumable orders