Receptionist & Office Administrator

First Distribution; Gauteng; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading company in the tech sector is seeking a proactive Receptionist & Office Administrator to manage the front desk, greet visitors, and assist with administrative functions. Ideal candidates will have Matric and 2-3 years of relevant experience, coupled with excellent English communication skills. Join a dynamic team and contribute to a positive office atmosphere in a semi-formal work environment.

Qualifications

• 2-3 years of reception and office admin experience required.
• Must have computer literacy and English communication skills.

Responsibilities

• Greet visitors and manage phone calls.
• Maintain office security and manage reception area.
• Assist with admin-related functions such as meeting room bookings.

Skills

Proactive

Detail-oriented

Organized

Team player

Excellent communication

Education

Matric

Job description

Location : 48 Oak Avenue, Unit 14, Highveld Techno Park, Highveld, Centurion

Reports to : Regional Executive Branch Manager

Direct Subordinates : 0

Total Staff in Function : 9

WORKING RELATIONSHIPS : Internal : Procurement, Sales Operations, Brand Operations, Account Managers, System Engineers / Presales, Marketing, Logistics, Regional Managers
External : Vendor, Resellers, End Users, Vendor Alliance Partners

JOB SUMMARY :

Main Purpose of Position : The main purpose of the Receptionist & Office Administrator includes greeting visitors, helping them navigate through the office, attending to client queries, answering the telephone, and assisting with admin-related functions such as maintaining meeting room calendars and appointments.

KEY PERFORMANCE STANDARDS

Reception Administrative Responsibilities

• Serve as the face of the company and create a positive and professional office atmosphere.
• Manage the reception area, keeping it tidy and presentable.
• Maintain office security by controlling access via the reception desk.
• Attend to all walk-in customers and couriers.
• Answer and screen calls, take messages, and redirect calls promptly.
• Prepare the Coffee Station each morning and ensure readiness for the day.
• Manage meeting rooms' calendars, assist staff with bookings, and set up rooms as needed.
• Receive and distribute deliveries and mail.
• Organize a roster for relief receptionists and assist with training new staff.
• Assist with day-to-day issues at reception.

General Duties and Responsibilities

• Report building issues to the Branch Manager or building supervisor.
• Ensure smooth reception operations and liaise with IT for telephone system functionality.
• Coordinate maintenance needs with relevant departments.
• Manage office supplies, stationery, and marketing inventory.
• Maintain health and safety sign-in registers and cleaning rosters.

OUR CORE VALUES :

• Trust : Building a safe and trusting work environment.
• Teamwork : Working cooperatively to achieve goals.
• Integrity : Being honest and truthful.
• Accountability : Taking responsibility for actions.
• Respect : Supporting actions with promises.
• Passion : Bringing energy and enthusiasm to work.

REQUIREMENTS :

Internal training will be provided during the first week. Minimum qualifications include Matric, computer literacy, and 2-3 years of reception and office admin experience. The candidate must be proactive, detail-oriented, honest, organized, and a team player. Office environment requires semi-formal dress, working hours from 08:00 to 17:00, and reliable transport. Excellent English communication skills are essential. This is a permanent position after a three-month probation.

APPLICATION PROCESS :

Submit CV and Motivational Letter detailing qualifications, skills, and experiences. Include previous and expected gross salary packages, criminal record status, and reasons why you are suitable for the role. Provide consent for data processing and reference checks.