Receptionist / Office Administrator

Black Pen Recruitment; Cape Town; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading property management firm in Cape Town is seeking a proactive front office administrator. You'll be the face of the company, greeting guests, managing calls, and maintaining a tidy reception area. The ideal candidate has at least 12 years of work experience, is a vibrant team player, and is eager to take initiative. Join a culture dedicated to excellence and asset growth in a dynamic workplace.

Qualifications

• 12 years of prior work experience required.
• Property experience is advantageous but not required.
• Proactive and able to multitask.

Responsibilities

• Greet and welcome guests at the office.
• Direct visitors to the appropriate office.
• Maintain office security and control access.

Skills

Ab initio

Arabic Speaking

Babysitting

Advocacy

Administration Support

Humming Bird

Job description

Overview

Our client is a premier property management and development firm based in South Africa with extensive experience across residential retail commercial and industrial real estate. Their dedicated team of professionals is committed to delivering exceptional service and long-term value ensuring every property under their care reaches its full potential. With a strong focus on quality and performance they offer tailored solutions that maximise asset growth and operational excellence.

Job Type : Full Time / Permanent

Workplace : Onsite

Location : Cape Town

Working hours : 8:30am till 5pm (Monday-Friday)

Requirements

• 12 years of prior basic work experience
• Property experience is advantageous but not required
• Lively bubbly and personable
• Enjoys working in a vibrant team with a big company culture
• Proactive and takes initiative
• Hands-on and able to multitask
• Willing to assist beyond assigned duties and eager to grow within the company

Responsibilities

• Greet and welcome guests as soon as they arrive at the office (offer refreshments)
• Direct visitors to the appropriate person and office
• Answer screen and forward incoming phone calls
• Ensure reception area is tidy and presentable with all necessary stationery and material (e.g. pens forms and brochures)
• Provide basic and accurate information in-person and via phone / email
• Receive sort and distribute daily mail / deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook issue visitor badges)
• Order front office supplies and keep inventory of stock
• Grocery orders for Staff kitchen and Maintenance Teams
• Update calendars and schedule meetings
• Arrange travel and accommodations and prepare vouchers for Management
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing photocopying transcribing and faxing
• PA duties for Senior Management when needed
• Assist team with marketing and events when needed
• Processing of Purchase Orders for all operational projects / tasks
• Assisting with Building & Apartment Checklists Check Ins and Consumable orders

Key Skills

• Ab initio
• Arabic Speaking
• Babysitting
• Advocacy
• Administration Support
• Humming Bird

Employment Type : Full Time

Experience : years

Vacancy : 1