Receptionist / Office Admin

Unique Personnel Ltd; Krugersdorp; On-site; ZAR 180,000 - 240,000; Full time

Job summary

A leading company in Krugersdorp is seeking a Front Desk Manager to greet clients and manage the reception area. This role involves providing administrative support, coordinating communications, and assisting in event management. Ideal candidates will have strong organisational and communication skills, as well as proficiency in MS Office.

Qualifications

• Previous experience in a receptionist or administrative role preferred.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritise tasks effectively.

Responsibilities

• Greet clients, visitors, and guests with a warm and welcoming demeanor.
• Manage the reception area, ensuring it remains tidy and presentable.
• Assist in the coordination and execution of events.

Skills

Communication

Administrative Support

Organisational Abilities

Attention to Detail

Multitasking

Proactive Attitude

Tools

MS Office

Job description

Front Desk Management : Greet clients, visitors, and guests with a warm and welcoming demeanor.

Answer incoming calls, route them to the appropriate person or department, and take messages as necessary.

Manage the reception area, ensuring it remains tidy and presentable at all times.

Administrative Support : Provide administrative support to various departments as needed, including photocopying, filing, and data entry.

Assist with the organisation and scheduling of meetings, appointments, and events.

Manage office supplies inventory and place orders when necessary.

Communication Coordination : Serve as a liaison between internal teams, clients, and vendors, ensuring effective communication and information flow.

Handle incoming and outgoing correspondence, including mail and emails.

Event Support : Assist in the coordination and execution of events, including logistical support and on-site assistance as required.

Collaborate with the events team to ensure all event materials and resources are organised and readily available.

Facilities Management : Monitor and maintain office equipment, including printers, scanners, and fax machines.

Coordinate with building management for any maintenance or repair needs.

Previous experience in a receptionist or administrative role preferred.

Excellent communication and interpersonal skills.

Strong organisational abilities with a keen attention to detail.

Proficiency in MS Office suite (Word, Excel, Outlook).

Ability to multitask and prioritise tasks effectively in a fast-paced environment.

Proactive attitude with a willingness to learn and contribute to the team.

Experience in events management or marketing would be a plus.