Receptionist & Junior Recruiter

Alistair James Company Ltd; Sandton; On-site; ZAR 150,000 - 250,000; Full time

Job summary

A leading company in East and Southern Africa seeks a proactive individual to fill the dual role of Receptionist and Junior Recruiter. This is an excellent opportunity to gain front-office and HR experience, with responsibilities including reception management, administrative support, and recruitment functions.

Qualifications

• 1–2 years of experience in a receptionist or HR support role preferred.
• Proficiency in Microsoft Office Suite and basic knowledge of HR systems is an advantage.

Responsibilities

• Greet visitors and manage incoming calls.
• Assist in drafting and posting job advertisements.
• Maintain and update candidate records and recruitment trackers.

Skills

Communication

Interpersonal Skills

Organizational Skills

Attention to Detail

Microsoft Office Suite

Education

Diploma or degree in Human Resources, Business Administration, or related field

Job description

Alistair Group is one of East and Southern Africa’s fastest-growing service companies, providing a variety of self-delivered logistics solutions across several geographies, aimed with the vision to Make Africa Work Better! With core competencies in road freight, warehousing, commodity trading and operational hire of material handling equipment, the Group strives for continuous expansion of innovative ancillary services to grow the business vertically, complimented by a healthy dose of entrepreneurial flair. The business has gone from strength to strength, growing quickly in both its geographical coverage and variety of services offered to clients. In 2024, the Group exceeded the 1000-employee mark and managed a fleet of well over 1000 trucks. With Alistair’s aggressive and exciting growth strategy, the Group is poised for significant further expansion and a greater impact in Africa.

Core Services:

Freight Forwarding
Clearance & Forwarding
Energy Industry Support Services
Equipment Rental
Commodity Trading
Integrated Solutions
Warehousing
Ocean Freight

Industries:

Mining
Oil & Gas
Agriculture
Construction
Explosives
Renewables

Vision
To be known as the Company that makes Africa work better.

Company Behaviours
Honesty, Customer Focus, Continual Improvement, Humility, and Safety.

Job Summary:
We are seeking a well-organized and proactive individual to fill the dual role of Receptionist and Junior Recruiter. The ideal candidate will serve as the first point of contact for visitors and callers while also supporting recruitment and HR functions. This is an excellent opportunity for someone looking to grow their career in HR while gaining valuable front-office and talent acquisition experience.

Key Responsibilities
Front Desk Management:
Greet visitors professionally, manage incoming calls, and handle general office inquiries.

Administrative Support:
Perform clerical duties such as filing, data entry, managing correspondence, and scheduling appointments.

Office Coordination:
Maintain a clean and welcoming reception area, manage meeting room bookings, and support office logistics.

Job Posting & Candidate Sourcing:
Assist in drafting and posting job advertisements on various job boards and company platforms.

Screening & Shortlisting:
Review resumes, conduct initial candidate screenings, and schedule interviews in coordination with hiring managers.

Interview Coordination:
Arrange interviews, prepare interview materials, and ensure a smooth experience for candidates and interviewers.

Onboarding Support:
Assist with onboarding documentation, orientation scheduling, and ensuring a smooth new hire process.

Database Management:
Maintain and update candidate records, recruitment trackers, and HR databases.

Employee Engagement:
Support internal communication efforts and help coordinate employee events and wellness activities.

Compliance & Confidentiality:
Ensure all candidate and employee information is handled with the highest degree of confidentiality and in compliance with company policies.

Qualification & Skills:

• Diploma or degree in Human Resources, Business Administration, or related field.
• 1–2 years of experience in a receptionist or HR support role preferred.
• Excellent communication and interpersonal skills.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office Suite and basic knowledge of HR systems is an advantage.

Work Hours: Monday to Friday, 7:20 AM – 4:20 PM, and Alternate Saturdays, 8:00 AM – 12:00 PM

The Company reserves the right to withdraw from the recruitment process at any time, at its sole discretion. The sharing of any aptitude test, assessment, or invitation to an interview does not constitute an offer of employment or guarantee any future employment with the Company. Candidates acknowledge that progression through any stage of the recruitment process does not imply or ensure an eventual offer of employment.

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