Receptionist / Hr Administrator

Harmattan Renewables; Johannesburg; On-site; ZAR 50,000 - 200,000; Full time

Job summary

Harmattan Renewables in Johannesburg seeks a Receptionist / HR Administrator passionate about efficiency and organization. This dual-role position supports both reception duties and core HR administrative functions, providing a dynamic and welcoming environment. Ideal candidates will have relevant experience, strong communication skills, and a detail-oriented approach. This role offers the opportunity to grow within a supportive team in the renewable energy sector.

Benefits

Opportunities to grow within the organization

Supportive and collaborative team environment

Qualifications

• Minimum 2 years’ experience in an administrative or HR support role or Receptionist role.
• Previous experience in a reception or client-facing position is a plus.
• Familiarity with basic HR processes.

Responsibilities

• Greet and welcome visitors, manage calls, and maintain a clean reception area.
• Assist with job postings, interview scheduling, and HR records.
• Support administrative tasks, maintain documents, and track compliance deadlines.

Skills

Detail-oriented

Organizational Skills

Communication

Professionalism

Education

Degree/Diploma in Human Resources or Administration

Tools

Microsoft Office

Job description

Location: Rosebank | Full-Time in Office Position

Are you an organized, people-oriented professional with a passion for efficiency and structure? Join our dynamic team in the renewable energy consulting industry as a Receptionist / HR Administrator. This dual-role position is ideal for someone who enjoys creating a welcoming environment while also supporting core human resources and administrative functions.

Key Responsibilities

Reception / Front Desk Duties

Greet and welcome visitors with a warm and professional attitude.

Answer, screen, and direct incoming calls appropriately.

Manage incoming and outgoing mail and courier services.

Maintain the reception area and meeting rooms to ensure a clean, organized environment.

Schedule and prepare meeting rooms as required.

Maintain a physical presence at the reception desk during working hours.

HR Administrative Support

Assist with job posting and tracking applications.

Coordinate interview scheduling and candidate communication.

Maintain HR records and spreadsheets (CVs, interview feedback, etc.).

Support onboarding and offboarding processes.

Handle confidential employee information with discretion.

General Administration

Maintain and update company documents, records, and logs.

Track key dates for renewals, licenses, and compliance deadlines.

Order office and marketing supplies as needed.

Support the broader team with administrative tasks and coordination.

Who You Are

Friendly, professional, and well-spoken.

Detail-oriented and highly organized.

Able to multitask and work independently in a fast-paced environment.

Discreet and trustworthy with confidential information.

Proficient in Microsoft Office (especially Outlook, Word, and Excel).

Resourceful in finding solutions and overcoming challenges.

Embracing growth mindset, stay curious and open to learning.

Ideal Candidate

Minimum 2 years’ experience in an administrative or HR support role or Receptionist role

Degree/Diploma in Human Resources or Administration

Previous experience in a reception or client-facing position is a plus.

Familiarity with basic HR processes (recruitment, onboarding, record-keeping).

Strong organizational and time management skills.

Excellent communication and interpersonal abilities.

High level of professionalism and reliability.

Previous experience as a document controller/ formatting experience is a plus

Compliance experience is a plus

Previous experience in Training and Development is a plus

What We Offer

A supportive and collaborative team environment.

Opportunities to grow within the organization.

Exposure to both operations and HR functions.

A chance to work in a fast-paced and purpose-driven company.

As part of your application, we’d like to get a sense of how you approach real workplace situations. These questions are designed to understand your thought process, how you prioritise, and how you handle challenges. Please take a moment to answer them honestly and thoughtfully. Please convert your answers to a pdf merged with your cv as one document.

Questions:

You’re busy arranging courier collections when a visitor walks in, the phone starts ringing, and a staff member asks for help setting up the boardroom.

Question: What do you do first, and how do you manage the rest?

You’ve scheduled three interviews for the day, but one candidate suddenly asks to reschedule. Unfortunately, the interviewer is fully booked for the rest of the week.

Question: How would you handle this situation?

After a staff member return from a site visit, you inspect the company vehicle and notice a small dent that wasn’t there before.

Question: How would you handle this, and what would you log?

You forgot to send an interview invite to a candidate, and they missed their interview slot. The hiring manager is frustrated.

Question: How would you take responsibility and resolve the issue?

Your manager asks you to “sort incoming CVs,” but doesn’t explain the selection criteria. You’re unsure what qualifies as a good fit.

Question: What do you do next?

Your line manager requests you to perform a task which is not part of your Job Description

Question: What do you do?

What are your salary expectations?