Receptionist / HR Administration Assistant

Leita Steel Group; Pretoria; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in the Structural Steel Construction Industry is seeking a skilled Receptionist / HR Administration Assistant. This role involves providing administrative support, managing communications, and assisting with HR tasks. The ideal candidate will have strong organizational skills, attention to detail, and a customer-centric approach, with a diploma in HR or a related field being a strong advantage.

Qualifications

• Minimum 2 years of experience in reception or office administration.
• Experience in HR administration is a significant advantage.
• Proficient in office equipment and productivity software.

Responsibilities

• Greet and welcome visitors and clients professionally.
• Manage the company’s main email inbox and respond to inquiries.
• Assist with HR-related tasks and maintain employee records.

Skills

Organizational skills

Attention to detail

Customer service

Multitasking

Education

Diploma or degree in HR or related field

Tools

Microsoft Office Suite

Google Workspace

Job description

We are seeking an experienced, self-motivated, meticulous, and efficient Receptionist / HR Administration Assistant for our Structural Steel Construction Industry office. This role involves providing administrative support, ensuring smooth day-to-day operations, and assisting with HR-related tasks. Your exceptional customer-centric approach, organizational skills, attention to detail, and ability to multitask will be instrumental in managing administrative duties and maintaining effective communication within the company. Experience in HR administration is a significant advantage.

Experience

• Minimum 2 years of experience in reception, office administration, or a related field.

• Proven experience as a receptionist or in a similar administrative role.

• Experience in the Structural Steel Construction Industry is a plus.

• HR administration experience or familiarity with HR processes is highly desirable.

Qualifications / Requirements

• Diploma or degree in HR or a related field is a strong advantage.

• Excellent verbal and written communication skills.

• Professional and friendly demeanor, with the ability to handle challenging situations with tact and diplomacy.

• Strong organizational and multitasking abilities, with exceptional attention to detail.

• Proficient in using office equipment, including computers, printers, and telephone systems.

• Proficiency in office productivity software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or equivalent applications.

• Familiarity with software suites such as Google Workspace (Docs, Sheets, Gmail, Calendar) or OpenOffice/LibreOffice.

• Ability to work independently and collaboratively in a team-oriented environment.

• Knowledge of basic office management procedures and general administrative tasks.

• Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

• Greet and welcome visitors, clients, and employees with a warm and professional demeanor.

• Answer and direct incoming calls, taking messages and transferring calls as needed.

• Manage the company’s main email inbox, responding to inquiries and forwarding messages to the appropriate individuals.

• Maintain a clean, organized, and well-stocked reception area.

• Perform administrative tasks, including data entry, filing, document preparation, and record-keeping.

• Assist with HR-related tasks, such as maintaining employee records, coordinating onboarding processes, and supporting HR documentation, as needed.

• Coordinate and schedule appointments, meetings, and conference rooms.

• Handle incoming and outgoing mail, including sorting, distributing, and preparing packages for shipment.

• Assist in coordinating travel arrangements and accommodations for employees when required.

• Collaborate with other departments to support their administrative and/or HR needs, ensuring seamless office operations.