Receptionist and Office Administrator

RecruitMyMom; Somerset West; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A forward-thinking company in the renewable energy sector is looking for a highly organized and proactive Receptionist and Office Administrator. This pivotal role involves managing front office operations and providing essential administrative support to ensure smooth day-to-day operations. The ideal candidate will have strong communication skills, proficiency in Microsoft Office, and a friendly demeanor. This is a maternity cover position starting as soon as possible in May, with an end date of 7 September 2025. If you thrive in a dynamic environment and enjoy multitasking, this opportunity is perfect for you.

Benefits

Immediate Employment

Fixed-term Contract

Flexible Working Hours

Qualifications

• Proven experience in administrative or office management roles.
• Strong communication and interpersonal skills are essential.

Responsibilities

• Manage front desk operations and greet visitors professionally.
• Assist with HR admin and maintain employee records confidentially.

Skills

Organisational Skills

Communication Skills

Microsoft Office Suite

Interpersonal Skills

Discretion and Confidentiality

Time Management

Job description

A business in the renewable energy business is seeking a highly organised, proactive, and professional Receptionist and Office Administrator tomanage the front office and ensure smooth day-to-day administrative operations. Thisrole is pivotal in supporting both internal staff and external clients, with responsibilitiesspanning reception, HR admin, travel coordination, purchasing, and general officemanagement.

This is a maternity cover position to start as soon as possible in May and end on 7 September 2025. Applicants must be available immediately.

Key Responsibilities

Reception and Front Desk

• Greet and assist visitors and clients in a professional and friendly manner
  
• Manage incoming calls and operate the switchboard
  
• Handle incoming and outgoing mail, couriers, and deliveries
  

Administrative Support

• Maintain office filing systems (physical and digital)
  
• Draft correspondence, manage calendars, and assist with document preparation
  
• Provide general admin support to departments as needed
  

HR Administration

• Assist with onboarding and offboarding documentation
  
• Maintain employee records and ensure confidentiality
  
• Coordinate leave tracking and staff communications
  

Travel and Procurement

• Arrange travel and accommodation bookings for staff
  
• Source and purchase office consumables and supplies
  
• Manage supplier relationships and monitor office stock levels
  
  

Customer and Staff Liaison

• Serve as a point of contact for customer queries when needed
  
• Support internal communication and coordinate staff events or meetings
  
  

Requirements

• Proven experience in a similar administrative or office management role
  
• Presentable with good interpersonal skills
  
• Strong communication skills (verbal and written)
  
• High level of proficiency in Microsoft Office Suite
  
• Strong organisational and time-management abilities
  
• Discretion and confidentiality, especially in handling HR matters
  
• Familiarity with travel bookings
  
  

Personal Attributes

• Friendly and approachable demeanor
  
• Detail-oriented and reliable
  
• Able to multitask and prioritise effectively
  
• Proactive with a problem-solving mindset
  
• Able to deal with challenging customers
  

Benefits

• Immediate employment opportunity
  
• Six month maternity cover fixed-term contract
  
• Working hours: 7:45 to 4:30 pm or 8 am to 4:45 pm