Receptionist and Finance Admin Clerk

Netafim Southern & East Africa; Kraaifontein; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A prominent agricultural services provider in Kraaifontein is seeking a Receptionist & Finance Admin Clerk. The ideal candidate will manage calls, maintain the reception area, and assist with finance duties. Applicants should have strong communication skills, proficiency in Microsoft Office, and 3-5 years of relevant experience. This is a permanent position with structured working hours.

Qualifications

• 3-5 years relevant working experience.
• Valid SA driver's license and/or reliable transport.

Responsibilities

• Manage incoming and outgoing mail and deliveries.
• Maintain a tidy and presentable reception area.
• Assist managers when requested.

Skills

Microsoft office proficient

Strong communication and interpersonal skills

Excellent organizational skills

Discretion and confidentiality

Ability to multitask

Education

Grade 12 or equivalent

Certification in Office Administration

Job description

Department: Finance

Supervision/Management: Financial Manager

PERSON- & POSITION SPECIFICATION

Main Job Tasks and Responsibilities

• Receiving and directing incoming calls - take adequate/detailed messages as required

• Answer, screen, and forward incoming phone calls

• Make direct calls as required

• Maintain a tidy and presentable reception area

• Manage incoming and outgoing mail and deliveries

• Schedule appointments and maintain visitor logs

• Welcome staff, guests and visitors, making them comfortable and offering refreshments when required

• Manage office supply requirements through stock take, distribution and ordering of relevant supplies (Stationery and office tools)

• Sending and receiving post and daily errands

• Ordering groceries

• Ordering flowers on request

• Preparing purchase orders for financial invoices

• Assisting with sending customer invoices and statements

• Assisting managers when requested

• Ensure filing is up to date for creditors department

• Sending Proof of Payments to vendors

• Send out copy invoices and POD’s as per request (phone courier if POD was sent via courier)

• Split customer invoices on a daily basis received from Stock Controller and attach to paperwork (POD, packing slip, picking list)

• Handle customer queries

• Perform any other finance and admin duties as required

Skills and Abilities

• Microsoft office proficient

• Strong communication and interpersonal skills

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Excellent organizational, time management skills and multitasking abilities

• Ability to multitask and prioritize in a fast-paced environment

• Professional appearance and demeanor

• Discretion and confidentiality

• Excellent written and verbal communication skills

• Able to work independently and within a team

• Valid SA driver’s license and / or reliable transport

Education and Experience

• Grade 12 or equivalent; additional certification in Office Administration is a plus

• 3-5 years relevant working experience

Employment offer

• Working hours: Monday to Thursday 08h00-17h00, and Friday 08h00-16h00.

• Permanent employment, subject to probation period of three (3) months

• Location: Kraaifontein, Cape Town

To apply please email your cv to [e-mail] with subject line – Receptionist & Finance Admin Clerk - along with all relevant documentation by 23 July 2025