Receptionist / Admin Assistant

Fouche & Co Recruitment; Johannesburg; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading company in the industrial sector is seeking a dedicated Receptionist / Admin Assistant. The role includes client communication, front desk tasks, and various administrative duties, ensuring the smooth operation of the office. Ideal candidates will have strong organizational and multitasking abilities, alongside excellent communication skills.

Benefits

50% Medical Aid

Qualifications

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Answer and direct phone calls to relevant personnel.
• Assist customers with requests on behalf of sales representatives.
• Create pro forma invoices for customer payments.
• Maintain Cash Sale invoices on spreadsheets.
• Ensure First Aid Boxes are sufficiently stocked.

Skills

Organizational abilities

Multitasking

Communication skills

Interpersonal skills

Microsoft Office Suite proficiency

Education

Previous experience in a similar role

Job description

A leading company in the industrial sector committed to excellence and customer satisfaction. are seeking a dedicated and organized Receptionist / Admin Assistant. You will be the first point of contact to their valued customers and ensure the smooth operation of the front desk and administrative tasks.

POSITION INFO :

Key Responsibilities :

Client Communication and Front Desk Tasks :

• Answer and direct phone calls to relevant personnel
• Assist customers with requests on behalf of sales representatives
• Welcome customers and ensure the correct paperwork is handed over for stock collection
• Perform ad hoc duties as required by the Office Administrator to ensure the effective running of the office

Administrative Tasks :

• Create pro forma invoices for customer payments
• Receipt of all electronic payments
• Invoice walk-in cash customers
• Record all invoices and quotations
• Maintain Cash Sale invoices on spreadsheets for reconciliation by Debtors Clerk and Sales Representatives monthly
• Keep a separate Cash Sale sheet for Sales Reps to reconcile their accounts
• Load sales orders and create pick lists as required
• File all day-to-day paperwork (invoices, credit notes, sales orders, etc.)
• Arrange accommodation and flight bookings for sales staff
• Assist with quotations as needed
• Maintain lead to business to identify tender leads and projects
• Maintain weekly training schedule
• Maintain project reviews
• Order office supplies
• Update price-lists
• Assist with checking stock during dispatch
• Arrange SWE collections and deliveries
• Perform ad hoc duties as required by the Office Administrator to ensure the effective running of the office

SHEQ Tasks :

• Ensure First Aid Boxes are sufficiently stocked
• File all checklists

Qualifications :

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite
• Previous experience in a similar role is an advantage

Remuneration :

R15 500 - R17 000 Cost to Company

50% Medical Aid

• Only shortlisted Candidates will be contacted