Reception / Admin Assistant

University of Fort Hare; Saldanha; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A prestigious university seeks a professional and friendly Receptionist with Administrative Duties in Saldanha. This role is crucial for ensuring smooth office operations by serving as the first point of contact and providing essential administrative support. Candidates with experience and strong organizational skills are encouraged to apply.

Qualifications

• 1–2 years of experience in a similar receptionist or administrative role is preferred.
• Proven experience as a receptionist or similar administrative role.
• Ability to work independently and as part of a team.

Responsibilities

• Greet and welcome visitors in a courteous and professional manner.
• Provide general administrative and clerical support including data entry, photocopying, scanning, and filing.
• Manage calendars, schedule appointments and meetings.

Skills

Communication

Organization

Multitasking

Education

High school diploma or equivalent

Associate’s degree or administrative training

Tools

Microsoft Office Suite

Job description

R 8 000 - R 15 000 Monthly Basic Salary (Market related, Negotiable)

Our client based in Saldanha seeking a professional, friendly, and highly organized Receptionist with Administrative Duties to join our team. This role serves as the first point of contact for visitors and callers while also providing crucial administrative support to ensure the smooth operation of the office.

Key Responsibilities:
Reception Duties:

• Greet and welcome visitors in a courteous and professional manner.
• Answer, screen, and forward incoming phone calls.
• Maintain a tidy and welcoming reception area.
• Receive, sort, and distribute daily mail and deliveries.

Administrative Duties:

• Provide general administrative and clerical support including data entry, photocopying, scanning, and filing.
• Manage calendars, schedule appointments and meetings.
• Assist with preparing reports, presentations, and correspondence.
• Maintain and order office supplies as needed.
• Support onboarding of new employees (e.g., setting up desks, providing office tours).
• Maintain electronic and hard copy filing systems.
• Assist with travel arrangements and expense reporting.
• Perform other office support tasks as assigned by management.

Required Skills & Qualifications:

• Proven experience as a receptionist, front office representative, or similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Professional attitude and appearance.
• Ability to work independently and as part of a team.
• High school diploma or equivalent; associate’s degree or administrative training is a plus.

Preferred Experience:

• 1–2 years of experience in a similar receptionist or administrative role.
• Experience with office management systems is advantageous.

Please note that only shortlisted candidates will be contact.