Receiving Inventory Controller

Stonebridge HR Solutions; Centurion; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A logistics recruitment firm is looking for a Receiving Inventory Coordinator to manage inbound stock and ensure compliance with company standards. The ideal candidate has at least 2 years of experience in warehouse roles, strong Excel skills, and is detail-oriented. Responsibilities include coordinating deliveries, verifying stock documentation, and managing product master data. This position offers an opportunity to work in a dynamic environment while ensuring high standards of inventory management.

Qualifications

• Minimum 2 years experience in warehouse or inventory roles.
• Familiarity with handling nutritional or food-grade goods is an advantage.

Responsibilities

• Coordinate delivery schedules with suppliers and transporters.
• Receive and verify all delivery documentation (purchase orders, invoices, packing slips).
• Process and capture Goods Received Notes (GRNs) accurately in the WMS.
• Ensure inbound goods meet quantity and product specifications.
• Log, investigate, and resolve stock discrepancies.
• Maintain real-time and accurate inbound stock records in the WMS.

Skills

Attention to detail and high accuracy

Strong data entry and Excel skills

Good communication and problem-solving skills

Able to manage high-volume inbound activity efficiently

Experience with Product Master Data management

Education

Matric (Grade 12)

Logistics / inventory qualification

Tools

ERP/WMS platforms (SAP, Sage, NetSuite)

Advanced Excel Skills (Pivot tables, lookups)

Job description

Position overview :

The Receiving Inventory Coordinator is responsible for ensuring all inbound stock is accurately received, reconciled, and recorded in the warehouse system. This includes GRNs, addressing discrepancies, and verifying that stock conforms to the Product Master Data. The role also involves maintaining the accuracy of product records and ensuring seamless collaboration between receiving and inventory functions.

Requirements :

• Matric (Grade 12) required; logistics / inventory qualification preferred.
• Minimum 2 years experience in warehouse or inventory roles.
• Experience working with ERP / WMS platforms (SAP, Sage, NetSuite, etc.).
• Advanced Excel Skills (Pivot tables, lookups, etc.)
• Familiarity with handling nutritional or food-grade goods is an advantage

Skills :

Attention to detail and high accuracy.

Strong data entry and Excel skills (pivot tables, lookups).

Good communication and problem-solving skills.

Able to manage high-volume inbound activity efficiently.

Experience with Product Master Data management is a plus.

Responsibilities :

Inbound Stock Management

Coordinate delivery schedules with suppliers and transporters.

Receive and verify all delivery documentation (purchase orders, invoices, packing slips).

Process and capture Goods Received Notes (GRNs) accurately in the WMS.

Ensure inbound goods meet quantity and product specifications.

Inventory Accuracy & Reconciliation

Match received goods against supplier documents and system entries.

Log, investigate, and resolve stock discrepancies (shorts, overs, damage).

Work with Procurement, Inventory, and Quality teams to close discrepancies.

Product Master Data Management

Verify that stock received matches Product Master Data (dimensions, packaging, configuration).

Capture and maintain dimensions and product attributes for all new listings.

Work with the Inbound Supervisor and Inventory Manager to ensure Product Master Data remains up to date.

Data Reporting & Documentation

Maintain real-time and accurate inbound stock records in the WMS.

Produce daily and weekly inbound inventory reports.

Support cycle counts, stock audits, and reconciliation processes.

Internal Communication & Workflow Coordination

Liaise with receiving staff, forklift operators, and warehouse supervisors.

Communicate delivery issues to the Inbound Supervisor.

Ensure a smooth flow from receiving to put-away in alignment with SOPs.

Compliance & Warehouse Standards

Follow food safety protocols and company hygiene standards.

Maintain proper recordkeeping (physical and digital) of all inbound-related documentation.

Support health, safety, and warehouse compliance goals.

Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.