Receipting Clerk

At RCL FOODS, we are driven by a purpose that goes beyond business.

Our commitment to "We grow what matters" reflects our dedication to nourishing lives, communities, and the future. As a leading player in the Food Manufacturing industry, we pride ourselves on delivering high-quality products and making a positive impact.

As we continue to grow, we are seeking a talented and motivated individual to join our team as Receipting Clerk with our RCL FOODS Speciality Centurion operating unit.

Qualifications

1. Grade 12
2. Knowledge of procurement methodologies, principles, and systems
3. SAP "procure to pay"
4. Competent in MS Office and applicable mainframe system

Skills

1. System Skills (SAP)
2. Literacy
3. Numeracy
4. Organisational awareness

Attributes

1. Logical
2. Compliance focused

Experience & Training

Previous 1 year experience in a Finance / Similar environment would be advantageous.

Duties & Responsibilities

Daily Operational Execution

1. Receipting of non-stock items and service items in a compliant and timely manner.
2. Ensure compliance with established procedures and company standards including levels of authority.
3. Ensure that high levels of housekeeping are maintained.

Non-Stock Items

The Receipting Clerk must verify that a Purchase Order (PO) exists for the delivery being received. Stock can only be receipted against an ERP system PO. Once the PO has been identified, the receipting clerk must check the delivery note against the physical stock for the following:

1. Item correctness
2. Quantity of stock
3. Visual quality

If there is no PO on the system, the stock must be returned back to the vendor by means of a goods returned advice. Once the Receipting Clerk is satisfied that the stock is correct and that the PO exists, the supplier delivery note must be signed, the delivery note retained, and a copy returned to the supplier; and approved copy is submitted to the creditors department.

Services

Where services have been received: The service invoice and job card (if applicable) must be signed by the End User / or Cost Centre Owner as evidence of the service having been performed. The invoice and applicable job card must be submitted to the Operational Procurement for receipting. The Receipting Clerk will capture the receipt on the ERP system. Where original service invoices are received by the Operational Procurement; original invoices must be submitted to the Creditors Department for payment after goods receipt capture has been completed. After completion of above steps, the Receipting Clerk must create a service entry sheet on the ERP system.

ERP Processing

The Receipting clerk must create and / or capture the goods receipt on ERP system against the PO. Delivery note number must be included on Goods Receipt entry. For batch managed items, each batch must be captured on a separate line on the goods receipt. Once the goods receipt has been captured, the Receipting Clerk must write the Goods Receipt number onto the delivery note and file it. All delivery documents from the supplier must be filed.

Effective Teamwork and Self-Management

1. Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-development.
2. Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
3. Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
4. Manage colleagues' expectations and communicate appropriately.
5. Demonstrate willingness to help others and "go the extra mile" to meet team targets and objectives.

KPIS

1. Compliance with receipting policies and procedures including company levels of authority.
2. Accuracy of documentation and data.
3. All invoices and delivery notes are receipted against an authorised Purchase Order within 24 hours of receiving an approved workflow / approved delivery note / approved invoice; and within deadlines for month end.
4. Purchase orders are to be expedited timeously.
5. Assist buying team with all finance queries where necessary and all queries to be resolved within 48 hours.
6. No open purchase orders after delivery date on system e. BI Cube and SAP systems.