Quality assistant - Audit

The Legends Agency; Gqeberha; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A Quality Management Firm is seeking a Quality Assistant to support the Quality Department by monitoring compliance and assisting with various administrative tasks. The ideal candidate needs to have a Grade 12 qualification and strong communication, organizational, and time-management skills. Experience in an audit firm is advantageous. Responsibilities include recording quality management processes, performing compliance checks, and supporting training tasks in a dynamic environment.

Qualifications

• Grade 12 qualification required.
• Diploma or higher in Quality Management advantageous.
• General administrative experience needed.

Responsibilities

• Obtain and record quality management process information.
• Monitor compliance with quality guidelines.
• Assist in various quality department tasks.

Skills

Communication skills

Organisational skills

Time-management skills

Problem-solving skills

Multi-tasking skills

Interpersonal skills

Attention to detail

Ability to work in a team

Ability to adapt to change

Quick to learn and apply new skills

Education

Grade 12

Diploma in Quality Management

Tools

Microsoft Office

Excel Intermediate

MS Forms

GreatSoft

Job description

Job Title:

Quality Assistant

Department:

Quality

Reports to:

Quality Manager and Assistant Quality Manager

Short Summary of the purpose of the role:

Obtain and record information with regards to the quality management process, monitor and report on progress as per the firms system of quality management (SOQM) and company procedural requirements, monitor compliance as per guidelines and other ad hoc administrative functions relating to quality within the firm based on instruction and guidance from the Quality Manager and Assistant Quality Manager.

Academic Qualifications Required:

Grade 12

Diploma or higher qualification in Quality Management will be advantageous

Skills, Competencies and Experience:

Skills

Communication skills

Organisational skills

Time-management skills

Problem-solving skills

Multi-tasking skills

Interpersonal skills

Attention to detail

Ability to deliver work of a high quality and standard

Ability to work in a team

Ability to adapt to change

Quick to learn and apply new skills

Competencies

Computer literacy

Excel Intermediate

MS Form - Advantageous

Ethical behaviour and adhere to fundamental principles of:

1) Integrity

2) Objectivity

3) Professional competence

4) Due care

5) Confidentiality

6) Professional behaviour

Experience

General administrative experience

Experience in an audit firm will be advantageous

Required Computer Packages:

Microsoft Office

MS Forms (advantageous)

Excel intermediate (compulsory)

GreatSoft (advantageous)

Key Duties and Responsibilities Key Performance Indicators:

• Assists in compiling IRBA fee list from GreatSoft reports and other registers
• Assisting with the IRBA fee reconciliation
• Assisting the Quality Department with the Rotation schedule
• Maintaining Locking lists
• Perform follow-ups on files due soon for locking
• Updating Typist registers, Caseware locking register, Attorneys register, Claims register and AUP & Valuations register for locking purposes
• Perform completeness checks on Typist register, Caseware locking register, PA register, Modified reports list, AUP & Valuations register and IRBA fee list
• Maintaining the late locking register and assist with the compilation of late locking letters
• PI scores follow-up
• Modified reports register: capturing and maintaining register
• Filing modified reports
• Updating Reportable Irregularity register and ensuring the necessary information is received
• Updating Communications register
• Updating conflict check register
• Updating the CPD register for applicable staff
• Assisting with the upkeep of the Training attendance registers
• Assist in follow-up on post-assessment training
• Assist in sending of post assessments for training held
• Assist in other training-related tasks
• Maintaining other quality department registers
• Assist the Quality department in ad hoc tasks
• Release for reception
• Compliance with the firms System of Quality Management (SOQM), policies and procedures
• Compliance with the firms Employee Code of Conduct which consists of the firms HR policies, SAICA, IRBA and IESBA Codes of Conduct

Other duties:

Ad hoc duties as requested by the Quality Department and Directors

Level of Independence:

Work independently after guidance has been provided by the Quality Department