Quality Assistant

Staff Solutions; Gqeberha; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading Quality Management firm in Gqeberha seeks a dedicated administrator to support various quality-related tasks. You will compile fee lists, assist with reconciliations, and maintain critical registers ensuring compliance with firm policies and guidelines. The ideal candidate will have strong communication skills and an intermediate level of Excel knowledge. This position offers a dynamic work environment where attention to detail is paramount.

Responsibilities

• Compile IRBA fee list using GreatSoft reports and relevant registers.
• Assist with IRBA fee reconciliations.
• Support the Rotation Schedule process.
• Maintain and follow up on Locking Lists and related file deadlines.
• Update and check accuracy of various registers.

Skills

Strong communication and interpersonal skills

Excellent organisational and time-management abilities

Attention to detail and high-quality work standards

Ability to multi-task, adapt to change, and work well in a team

Problem-solving capability and quick learner

Education

Grade 12 (Matric)

Diploma or higher qualification in Quality Management

Tools

Microsoft Office Suite

Excel (Intermediate)

MS Forms

GreatSoft

Job description

Key Duties & Responsibilities / KPIs

• Compile IRBA fee list using GreatSoft reports and relevant registers
• Assist with IRBA fee reconciliations
• Support the Rotation Schedule process
• Maintain and follow up on Locking Lists and related file deadlines
• Update and check accuracy of :

Typist Register

Caseware Locking Register

Attorneys Register

Claims Register

AUP & Valuations Register

Modified Reports List

PA Register

IRBA Fee List

Maintain Late Locking Register and help prepare related correspondence

Follow up on PI scores and maintain Modified Reports Register

File Modified Reports

Update :

Reportable Irregularity Register

Communications Register

Conflict Check Register

CPD Register

Training Attendance Registers

Assist with training logistics, post-assessment follow-ups, and post-assessment distributions

Maintain all quality-related departmental registers

Support ad hoc tasks as assigned by the Quality Department

Reception release duties when required

Ensure compliance with :

The firm’s SOQM, policies, and procedures

The firm’s Employee Code of Conduct, including relevant SAICA, IRBA, and IESBA guidelines

Academic Qualifications

Grade 12 (Matric)

Diploma or higher qualification in Quality Management (advantageous)

Skills, Competencies & Experience

Skills

Strong communication and interpersonal skills

Excellent organisational and time-management abilities

Attention to detail and high-quality work standards

Ability to multi-task, adapt to change, and work well in a team

Problem-solving capability and quick learner

Competencies

Computer literate

Excel (Intermediate level – compulsory )

MS Forms ( advantageous )

Ethical conduct adhering to :

Integrity

Objectivity

Professional competence

Due care

Confidentiality

Professional behaviour

Experience

General administrative experience

Experience in an audit firm ( advantageous )

Computer Packages Required

Microsoft Office Suite

Excel (Intermediate – compulsory )

MS Forms ( advantageous )

GreatSoft ( advantageous )