Purchasing & Logistics Manager

VirtuHire; South Africa; On-site; ZAR 900,000 - 1,300,000; Full time

Job summary

VirtuHire’s client seeks a Purchasing & Logistics Manager to own POs and shipments across a global supply chain. You will place orders, chase confirmations, book freight, and fix issues within a small team.

Requirements include 5+ years in purchasing or logistics, hands-on US operations experience, and strong documentation skills. The role covers US and UK duties with international suppliers and 3PL coordination.

Qualifications

• 5+ years in purchasing, supply chain or logistics for a physical product with international shipments
• Hands-on US operations experience: US customs entries, US forwarders and carriers
• Import/export experience on both sides: cleared goods into the US and shipped out of it
• Experience managing POs end to end: raising, confirming, expediting and receiving
• Familiar with incoterms, HS codes, commercial documentation and landed-cost thinking
• Organised and persistent with a clear tracking process
• Fluent English; able to work across US and UK time zones

Responsibilities

• Raise POs for components, machined parts, bulk hair colour, cartridges, packaging and consumables in the MRP system
• Get written order confirmations from every supplier with price, quantity and delivery date
• Track open POs against confirmed dates; elevate slippage early and agree recovery plans with suppliers
• Match supplier invoices to POs and receipts; flag discrepancies to finance
• Book and manage inbound and outbound freight: sea, air and road into US and UK operations
• Prepare commercial invoices, packing lists, certificates of origin and dangerous-goods paperwork
• Work with customs brokers and freight forwarders on US and UK import entries
• Run monthly salon replenishment shipments with 3PLs in US and UK
• Set up and manage reverse logistics for empty cartridges from salons
• Keep inventory and in-transit stock accurate across warehouse, 3PLs and contract fillers
• Be the day-to-day contact for contract manufacturers, machine shops, fillers, extruders and packaging suppliers
• Maintain supplier records, lead times, MOQs and pricing in the MRP system
• Report weekly on open POs, inbound shipments and stock cover

Skills

US operations experience

International shipments

PO management

Incoterms knowledge

Documentation accuracy

Tools

MRP/ERP system

Job description

Our client is hiring a Purchasing & Logistics Manager to own purchase orders and shipments across a supply chain that spans China, Europe and the US. Components come from suppliers in China, Europe and the US and are assembled in Los Angeles; hair colour is formulated and filled in Spain and the US, and finished cartridges ship to salons in the UK and the US every month. They are now launching in the US.

You will be the person who makes sure every PO is confirmed, every shipment moves and every import clears. This is a hands-on role in a small team: you place the orders, chase the confirmations, book the freight and fix what goes wrong.

What you'll do

Purchase orders

• Raise POs for components, machined parts, bulk hair colour, cartridges, packaging and consumables in the MRP system.
• Get written order confirmations from every supplier with price, quantity and delivery date, and chase until you have them.
• Track open POs against confirmed dates; elevate slippage early and agree recovery plans with suppliers.
• Match supplier invoices to POs and receipts, and flag discrepancies to finance Shipments (the bulk of the role).
• Book and manage inbound and outbound freight: sea, air and road, from China, Europe and the US into the US and UK operations.
• Prepare commercial invoices, packing lists, certificates of origin and dangerous-goods paperwork; our cartridges are aerosols (UN 1950), so DG compliance is routine, not occasional.
• Work with customs brokers and freight forwarders on US and UK import entries, HS classification, origin and duties.
• Run the monthly salon replenishment shipments with the 3PLs in the US and the UK.
• Set up and manage reverse logistics for empty cartridges from salons.
• Keep inventory and in-transit stock accurate across the warehouse, 3PLs and contract fillers.

Suppliers and systems

• Be the day-to-day contact for the contract manufacturer, machine shops, fillers, extruders and packaging suppliers.
• Maintain supplier records, lead times, MOQs and pricing in the MRP system.
• Report weekly on open POs, inbound shipments and stock cover.

Requirements

Must have

• 5+ years in purchasing, supply chain or logistics for a physical product, with at least 2 years running international shipments.
• Hands-on US operations experience: US customs entries, US freight forwarders and carriers, domestic LTL/parcel.
• Import/export experience on both sides: you have cleared goods into the US and shipped goods out of it.
• Experience managing POs end to end: raising, confirming, expediting and receiving.
• Comfortable with incoterms, HS codes, commercial documentation and landed-cost thinking.
• Organised and persistent: you keep a clean tracker and you chase until you get an answer.
• Fluent English; able to work across US and UK time zones.

Nice to have

• Dangerous-goods (aerosol / hazmat) shipping experience, IATA/IMDG/49 CFR.
• Experience sourcing and importing from Chinese and European suppliers, including sea-freight consolidation.
• Experience with an MRP/ERP system for purchasing and inventory.
• Experience in a start-up or small manufacturing company where you built the process rather than inherited it.