Purchasing Administrator

Job title: Purchasing Administrator

Job Location: Gauteng, Johannesburg

Deadline: April 28, 2025

Key Responsibilities

1. Receive requests for quotation from various depots. Evaluate and analyse requests for quotes in terms of Supply Chain Management policy. Select three or more potential suppliers from Johannesburg Water supplier database. Send requests for quotation to the suppliers. Advertise Request for Quotations which are more than R30,000 VAT inclusive on the Johannesburg Water website, E Tender portal and noticeboard.
2. Download, consolidate and register received quotations. Evaluate received quotations together with the End User. Monitor purchase requisitions which come via SAP workflow. Check status of requisitions to ensure compliance with policy. Convert purchasing requisitions to purchase orders.
3. Submit purchase orders to Supply Chain Management for approval. Send one copy of the purchasing order to the supplier awarded the order. File purchase order documentation in the Supply Chain filing system for audit purposes and forward another copy to the Finance department for payment.
4. Expedite outstanding orders which exceed three months on SAP. Monitor deviations and ensure compliance with policy. Create framework orders for CAPEX department and invoice plan for payment of contractors.
5. Handle queries from end users and Johannesburg Water suppliers. Communicate with Johannesburg suppliers on a daily basis and advise end users on supply chain management policy.

Job Requirements: Essential Qualifications and Experience

1. 1 year of experience in a procurement environment.
2. SAP Material Management Module knowledge.
3. Store Keeping/Procurement jobs.