Purchase Order Administrator

SFG Engineering Services; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A prominent engineering services company seeks a Procurement Clerk to manage procurement processes, including vendor management and compliance. This role requires strong communication skills and experience in procurement to ensure efficient operations. The ideal candidate must have at least a Matric certificate and relevant experience in procurement activities.

Qualifications

• 2-3 years’ experience as a procurement clerk/administrator.
• Strong understanding of procurement processes and policies.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Manage purchasing activities and maintain vendor relationships.
• Ensure compliance with procurement policies and regulations.
• Identify and implement cost-saving opportunities.

Skills

Vendor Management

Cost Control

Compliance

Strong communication

Negotiation

Education

Matric / Grade 12 (NQF 4)

Tools

Microsoft Office Suite

ERP System

Job description

To ensure company’s procurement processes are efficient, cost-effective and compliant with relevant policies and regulations

Responsible for managing and overseeing various aspects of the procurement process within the company. The role involves managing purchasing activities, maintaining vendor relationships, and ensuring the efficient and cost-effective acquisition of goods and services.

VENDOR MANAGEMENT

• Maintain and update a database of approved vendors.
• Establish and maintain relationships with suppliers.
• Evaluate supplier performance and ensure compliance with contract terms.
• Conduct market research to identify potential suppliers.
• Evaluate supplier proposals and select appropriate vendors based on quality, cost, and delivery performance.
• Negotiate terms and conditions with suppliers to secure competitive pricing and service.

PROCUREMENT PROCESS MANAGEMENT

• Ensure timely and accurate processing of purchase orders.
• Negotiate prices with suppliers to achieve the best possible cost savings.
• Assist in the development and implementation of procurement policies and procedures.
• Ensure compliance with internal and external procurement regulations.
• Monitor and track orders to ensure timely delivery.

COMPLIANCE & DOCUMENTATION

• Ensure compliance with procurement policies and procedures.
• Maintain accurate and up-to-date procurement records and documentation.
• Assist in the preparation of reports and analysis on procurement activities.
• Ensure proper documentation of procurement activities for audit purposes.

COST CONTROL

• Identify and implement cost-saving opportunities.
• Collaborate with internal departments to understand their procurement needs.
• Provide support and guidance to staff on procurement policies and procedures.
• Resolve procurement-related issues and discrepancies.
• Matric / Grade 12 (NQF 4) is essential
• 2 – 3 years’ experience as a procurement clerk and / or procurement administrator
• Strong understanding of procurement processes, policies and best practices
• Proficient in Microsoft Office Suite
• Experience with an ERP system is required
• Ability to work under pressure and meet deadlines
• Good verbal and written communication skills
• Ability to work independently and within a team