Property Portfolio Manager

Changing Lanes Consultancy; Wes-Kaap; On-site; ZAR 500,000 - 700,000; Full time

Job summary

A well-established family property investment business is seeking an experienced Portfolio Manager to oversee a diverse commercial and residential property portfolio. The role demands strong financial acumen, excellent communication skills, and at least 5 years of relevant experience. Ideal candidates will possess a Bachelor's degree in Property Studies or related fields and demonstrate proactive management of tenant relationships and compliance with legal obligations. Join a dynamic team committed to high occupancy rates and tenant satisfaction while maintaining a strong operational framework.

Qualifications

• Minimum 5 years' experience in property management.
• Strong knowledge of property law and lease administration.
• Experience in budgeting, forecasting, and financial reporting.

Responsibilities

• Oversee a diverse portfolio of commercial and residential properties.
• Manage lease agreements, renewals, and tenant relationships.
• Prepare annual budgets and financial reports for properties.

Skills

Property management

Financial acumen

Communication skills

Problem-solving skills

Negotiation skills

Education

Bachelor's degree in Property Studies

Bachelor's degree in Real Estate

Bachelor's degree in Finance

Bachelor's degree in Business Administration

Tools

Property management software

MS Office

Job description

Are you a self-starter, who is detail oriented and highly organized?

Are you proactive with strong initiative a Customer-focused service excellent mindset?

Are you comfortable working in a family / founder driven business?

Our client, a well-established family property investment business, with a significant property portfolio (a mix of residential, industrial, and commercial properties), is looking for an experienced Portfolio Manager to join their team.

The ideal incumbent will be expected to:

• Oversee a diverse portfolio of commercial and residential properties.
• Be responsible for the strategic, financial, and operational performance of the property portfolio, ensuring high occupancy rates, tenant satisfaction, and compliance with all legal and regulatory requirements.

ESSENTIAL: Bachelor's degree in Property Studies, Real Estate, Finance, Business Administration, or a related field.

ESSENTIAL:Minimum 5 years’ experience of property management across residential and commercial sectors.

ESSENTIAL:Financial acumen with experience in budgeting, forecasting, and financial reporting.

ESSENTIAL:Strong knowledge of property law, lease administration, and asset management.

ESSENTIAL:Experience in property maintenance

ADVANTAGEOUS: Professional accreditation (e.g., SAPOA, EAAB/PPRA registration).

Key responsibilities include:

• Manage and oversee a mixed-use property portfolio including commercial office buildings, industrial facilities, and residential complexes.
• Monitor property performance, occupancy, lease renewals, and tenant mix to ensure optimum returns.
• Act as the primary point of contact for letting agents, addressing concerns, handling lease negotiations, and maintaining strong relationships.
• Manage lease agreements, ensuring timely renewals, rent reviews, and compliance with lease terms.
• Coordinate marketing and letting strategies to minimize vacancy periods.
• Prepare annual budgets, forecasts, and monthly financial reports for each property.
• Oversee rental collections, recoveries, and arrears management.
• Approve and monitor property expenses, service charges, and capital expenditure projects.
• Oversee property maintenance and ensure all buildings and facilities are safe, clean, and fully operational.
• Manage service providers and contractors to ensure quality delivery of services (security, cleaning, maintenance, etc.).
• Conduct regular inspections and implement preventative maintenance schedules.
• Ensure all properties comply with health and safety, building regulations, municipal bylaws, and other statutory requirements.
• Liaise with legal advisors regarding lease disputes, evictions, and compliance matters.
• Maintain accurate and up-to-date property records, lease documentation, and compliance registers.
• Provide regular updates and reports to COO on portfolio performance, risks, and opportunities.

Key attributes include:

• Strong knowledge of property law, lease administration, and asset management.
• Financial acumen with experience in budgeting, forecasting, and financial reporting.
• Excellent interpersonal and communication skills.
• Proficiency in property management software and MS Office.
• Strong problem-solving and negotiation skills.
• Ability to manage multiple properties and priorities effectively.