Property Portfolio Manager

Changing Lanes Consultancy; Cape Town; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A well-established family property investment business in Cape Town is seeking an experienced Portfolio Manager. You will manage a diverse property portfolio, ensuring high occupancy rates, tenant satisfaction, and compliance with relevant laws. Candidates must have a Bachelor's degree in Property Studies, a minimum of 5 years of property management experience, and strong financial acumen. This position requires excellent communication skills and proficiency in property management software.

Qualifications

• Minimum 5 years’ experience in property management across residential and commercial sectors.
• Strong knowledge of property law, lease administration, and asset management.
• Experience in property maintenance required.

Responsibilities

• Oversee a diverse portfolio of commercial and residential properties.
• Coordinate marketing and letting strategies to minimize vacancy periods.
• Manage and oversee a mixed-use property portfolio.

Skills

Detail oriented

Strong communication skills

Problem-solving

Negotiation skills

Financial acumen

Education

Bachelor’s degree in Property Studies, Real Estate, Finance, Business Administration or related field

Tools

Property management software

MS Office

Job description

Are you a self-starter, who is detail oriented and highly organized?

Are you proactive with strong initiative a Customer-focused service excellent mindset?

Are you comfortable working in a family / founder driven business?

Our client, a well-established family property investment business, with a significant property portfolio (a mix of residential, industrial, and commercial properties), is looking for an experienced Portfolio Manager to join their team.

The ideal incumbent will be expected to:

• Oversee a diverse portfolio of commercial and residential properties.
• Be responsible for the strategic, financial, and operational performance of the property portfolio, ensuring high occupancy rates, tenant satisfaction, and compliance with all legal and regulatory requirements.

ESSENTIAL: Bachelor’s degree in Property Studies, Real Estate, Finance, Business Administration, or a related field.

ESSENTIAL: Minimum 5 years’ experience of property management across residential and commercial sectors.

ESSENTIAL: Financial acumen with experience in budgeting, forecasting, and financial reporting.

ESSENTIAL: Strong knowledge of property law, lease administration, and asset management.

ESSENTIAL: Experience in property maintenance

ADVANTAGEOUS: Professional accreditation (e.g., SAPOA, EAAB/PPRA registration).

Key responsibilities include:

• Manage and oversee a mixed-use property portfolio including commercial office buildings, industrial facilities, and residential complexes.
• Monitor property performance, occupancy, lease renewals, and tenant mix to ensure optimum returns.
• Act as the primary point of contact for letting agents, addressing concerns, handling lease negotiations, and maintaining strong relationships.
• Manage lease agreements, ensuring timely renewals, rent reviews, and compliance with lease terms.
• Coordinate marketing and letting strategies to minimize vacancy periods.
• Prepare annual budgets, forecasts, and monthly financial reports for each property.
• Oversee rental collections, recoveries, and arrears management.
• Approve and monitor property expenses, service charges, and capital expenditure projects.
• Oversee property maintenance and ensure all buildings and facilities are safe, clean, and fully operational.
• Manage service providers and contractors to ensure quality delivery of services (security, cleaning, maintenance, etc.).
• Conduct regular inspections and implement preventative maintenance schedules.
• Ensure all properties comply with health and safety, building regulations, municipal bylaws, and other statutory requirements.
• Liaise with legal advisors regarding lease disputes, evictions, and compliance matters.
• Maintain accurate and up-to-date property records, lease documentation, and compliance registers.
• Provide regular updates and reports to COO on portfolio performance, risks, and opportunities.

Key attributes include:

• Strong knowledge of property law, lease administration, and asset management.
• Financial acumen with experience in budgeting, forecasting, and financial reporting.
• Excellent interpersonal and communication skills.
• Proficiency in property management software and MS Office.
• Strong problem-solving and negotiation skills.
• Ability to manage multiple properties and priorities effectively.