Property / Office Administrator

University of Fort Hare; Somerset West; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading university is seeking a motivated individual for a property management assistant role in Somerset West. The position requires handling various administrative duties, managing tenant communications, and overseeing property schedules. Ideal candidates should possess strong organizational skills and be computer literate, prepared to start immediately.

Qualifications

• Strong background in administrative support.
• Must be detail-oriented and able to multitask.
• Effective communication skills, both verbal and written.

Responsibilities

• Manage phone calls and correspondence.
• Update records and databases of tenants.
• Handle leasing paperwork and lease administration.

Skills

Attention to detail

Multitasking abilities

Strong verbal communication skills

Good writing skills

Time management skills

Excellent interpersonal skills

Computer literacy (MS Word, Excel, Outlook)

Job description

Somerset West - If you are a highly motivated and detail-oriented candidate, then this position is for you! This is an exciting opportunity for someone with a passion for property management and a strong background in administrative support. Candidate must be available to start immediately.

Core Duties Include:

• Manage phone calls and correspondence via ingoing and outgoing communications (e-mail)
• Update records and databases of tenants on a regular basis
• Managing property schedule and ensure rentals are renewed or advertised timeously
• Track stock of office supplies and place orders when needed
• Manage inventory stock for 2 holiday homes
• Bookings schedule check and payments received (holiday home)
• Handling of leasing paperwork and all lease administration required with renewals of lease, (drafting of lease contract or addendums, screening of new applications)
• Daily management of maintenance and repair schedule and arranging appointments with contractors and tenants
• Finding comparative quotes and ensuring work is completed on time
• Assist in receiving rental payments and collections and contacting tenants when required for late payments.
• Processing and preparation of COCT rates for residential units
• Reporting and management of claims schedule ensuring incidents are reported on time and processing of required photos and reports on incidents and payouts are received.
• Keeping record of insurance policies and renewals on time
• Liaising with Body Corporate, Estate Agent, Contractor, Attorney, Landlord, Tenant and Broker
• All other admin assistance required as requested.

Attributes:

• Attention to detail
• Multitasking abilities
• Strong verbal communication skills
• Good writing skills
• Time management skills
• Excellent interpersonal skills
• Computer literate (MS Word, Excel and Outlook)